How to export adjustment invoice details under circular 78

In some cases, the accountant must perform adjustments to reduce electronic invoice for the bill was founded. However, to make the right business is not easy thing if you do not understand the provisions of the law. So learn the right way invoice adjustment decrease in this article of AccNet okay.

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1. Guide how to export bill electronic tuning up under circular 78

Bill electronic tuning up under circular 78 consists of 3 steps below:

Step 1: Fill in the information reasons adjust up

On the “billing” as normal and select the item “invoice adjustment”

Select the original invoice errors, the data on the invoice adjustment has inherited the data on the original invoice.

Record reasons adjust the bill

Reasons adjustable clearly stated in the following form: “adjustable ...... from ...... the ......”.

For example: adjusted discount sale products X from 500,000 of 450,000 đ

Step 2: Fill in the information content bill adjustment

Content of the invoice adjustment is adjusted according to the principle of “Wrong where correction in it.” Special note not recording the right information on the invoice adjustment that only record the corrected information.

Step 3: Register number and send buyers

Done bill electronic tuning upsigned invoice number and send it to the seller. If the electronic invoice of you have the code of the tax authority, you perform the export, signed the invoice number and send to the tax office to be issued a new code, then send to buyers.

The adjustment invoice under circular 78 is a complex process that many businesses have difficulty in implementation. If you do not understand the rules, made the wrong step, businesses can suffer from the errors of data, information and invoices, leads to consequences, legal, negatively affect the process of tax declaration. The biggest difficulty is to ensure the properly adjusted, just comply with regulations just don't cause trouble for bookkeeping.

This is the time LV eInvoice become effective tools. This software helps business automate the export process, adjustment invoice, detailed instructions, step by step in accordance with the regulations of circular 78. Thanks to the ability to track, update, correct information, LV eInvoice help minimize the risk of errors, saving considerable time, ensuring your business always comply with the law. Discover LV eInvoice to simplify the process of invoice adjustment today!

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2. The case need adjustment invoice

Business need the invoice electronically adjustable up in the specific case after:

• Bill writes wrong: The bill was drawn up and delivered to the buyer or the seller, that the buyer has to pay the tax and then detect the bill has flaws: the Number of goods sold, selling price,...higher than reality and need to adjust.
• Discount trade: Account trade discount is set at the end of or after the end of the program, discount, then adjustment invoice will be accompanied by tables, statistics, invoice number, amount, tax amount adjustment.
• Discount wholesale: adjustment Invoice is set up business case detection of defective product, poor-quality goods after invoicing and accounting of revenue, decided to reduce the price for customers
• Business detect the defective goods of inferior quality when did invoicing and accounting of revenue, business decision to reduce prices for customers. At this time need to set up adjustment invoice for the initial invoice.
• Adjustable reduction of revenue: Settlement after construction work, installation of lower value temporary initially.

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3. Legal provisions for the adjustment invoice

The legal grounds for the bill electronic tuning up at Paragraph 3 of Article 20 circular no. 39/2014/TT-BTC rules are as follows:

Case bill was drawn up and delivered to the buyer or the seller, the goods got delivered, the service has been provided, the tax due to the seller and the buyer declaration. Then discovered there are errors, then the seller and the buyer agreement and the text specifies flaws, besides the seller need to invoice adjustment specifies the content adjust (increase or decrease) the quantity of goods, sale price, VAT..., the VAT for the invoice number... sign,...

Based on the bill was adjusted, the seller and the buyer made the declaration business of buying, selling, output tax, input tax. Note: the adjustment is not recorded, a negative number (-).

4. The factors directly affect the distance adjustment invoice 

Bill electronic adjustment reduced turnover depends on the factors such as reduced tax rates, discounts, sales, reducing the number of goods or trade discount. So, let's learn how to export bill electronic tuning up for the above factors.

• Adjustable reduced due to factors tax rate

Sellers and buyers establish agreement specifies flaws

The seller invoicing adjust and send the invoice adjusted for buyers. The seller and the buyer according to the adjustment made to adjust the output tax and input tax.

Content bill adjustments need to specify: “adjust The reduced VAT of the invoice number...sign...days...months...years...from...the...”

• Bill electronic adjust discount based on the price of sale

Buy-side and sell-side deal and make a record discount sale.

The seller invoicing adjust and send to buyers. Content stating: “Invoice discount adjustment seller of a bill of...sign...days...months...years...from...the...”

• Adjustable reduction of elements number of

If the wrong number of goods on the bill, then the bill electronic tuning up as follows:

1. Conduct of the program, the bill was set wrong, which must clearly wrong about the number on the bill was set wrong.
2. Adjustments to reduce the electronic invoice with the goods name, service record: “adjustment Invoice number of the invoice, VAT symbols..., model number... of...days...months...years...”.

• Adjustable reduction of trade discount

As prescribed in circular no. 39/2014/TT-BTC of the Ministry of Finance:

For goods and services, is trade discount for the customer on the invoice, VAT can be current retail price has been discounted for customers, the VAT and the total amount to be paid was including VAT.

For the case of trade discount based on the number and sales of goods and services, the amount of sales discount is adjusted on the bill of sale goods or services of any final purchase, or the next. Also for the case of the discount amount are accumulated at the end of the program, discount, then set the adjustment with the list of invoices, the amount of tax is adjusted. Based on the bill was adjusted, sell-side and buy-side declaration adjust the sales tax, VAT input, output.

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5. A number of other related matters 

5.1. Reference sample adjustment invoice newest 2024

5.2. Declaration adjustment invoice like?

According to the office 3430/TCT-KK of the General department of taxation issued regulations on the declaration and bill of sale.

As prescribed in the office, on the declaration adjustment invoice sales tax rate is done as follows:

• The seller made the declaration adjustment invoice to the list template 01-1/VAT and recorded a negative value.
• The buyer shall declare goods into the model 01 to 2/VAT and recorded a negative value.

At present, the General department of taxation has support for entering negative value in the list 01-1/VAT, 01 TO 2/VAT on app HTKK, iHTKK.

Hopefully with the useful information that AccNet share in this article that can help businesses make way invoice adjustment decrease right according to the law. Track AccNet to update more knowledge in the field of accounting, okay.