From individual households to small and medium enterprises (SME), sales revenue is always the index of the core reflects financial health. But when it comes to the “manage sales”, many businesses are still struggling to choose the tool that fits between the cost of investment efficiency brings. Excel – a tool seemed simple – is that the solution is more than 68% of small businesses in Vietnam options (as reported by Vietnam Report 2024).
So how to maximize the power of Excel in control, analysis of revenue? This article will bring to you the full guide, in depth, don't just help you understand how to set file manage sales in Excel standard accounting, but also open time should upgrade to specialized software to optimize financial performance.
1. Manage sales in Excel, what is?
The concept and the role of revenue management in Excel
“To manage sales in Excel” is the process of recognition, synthesis, track, analyze revenues from sales activities through tools, Microsoft Excel. Instead of using accounting software expensive, businesses can use Excel to:
- Table setting revenue recognition according to day/month/quarter
- Track sales under each product group, and each employee
- Create a revenue report customization as requested admin
About the accounting, Excel help businesses ensure transparency, control cash flow, while enhancing decision-making capabilities from the actual data – the key element in operating the business efficiently.
Object any business should use file manager sales revenue in Excel?
This method is best suited to:
- Business super small or SMEs: 're in the testing phase the market, the limited budget
- Startup or business: There are less professional incurred, not to need to manage sync the array warehouse, liabilities, personnel
- Business is in a stage of standardized accounting system
Number of reference: According to the survey of Vietnam Report 2024, 68% of small businesses still choose Excel is the tool of accounting major in the first 2 years of operation.
Read more:
- Capture profits every day with solutions to financial monitoring
- How to manage income and expenditure in the business precise step by step
- How to manage cash flow effectively to avoid risk of deficiency business capital
2. The step by step build file manager sales revenue in Excel standard accounting
Revenue management in Excel, not only is data entry simple. To really serve the accounting, analysis, management, business need, spreadsheet design a logical, consistent, capable of high automation.
Step 1. Clearly define the information need to track
Before the establishment file, need to clearly define the business need to manage what:
- Order information: single Code, sale date, customer code
- Details product/service: Name, code, quantity, unit price
- Price policy: Discount, VAT, free shipping
- Total order value: Total revenue, classification revenue by sales channel, region, staff
Determining the right data to manage, and will help create the structure Excel file has high applicability, easy to update each period.
Step 2. Structure, spreadsheets, file management, sales revenue by Excel
A spreadsheet revenue management efficiency typically includes:
- Sheet 1 - The list of goods: Help using VLOOKUP or XLOOKUP to automatically obtain the unit price
- Sheet 2 - order list: Record each transaction, automatically calculate the total amount, tax
- Sheet 3 - synthesis report: Pivot Table analysis of revenue by month, product group staff
Hints, useful formulas in the file manage sales in Excel:
- =VLOOKUP([Code], [Danh_mục_SP], [Cột_Đơn_giá], FALSE)
- =SUMIFS([Doanh_thu], [Ngày_bán], ">=01/01/2025", [Ngày_bán], "<=31/01/2025")
- Use Conditional Formatting to highlight orders whose revenue exceeds standard
Step 3. Automated reports, data visualizations
Instead of reporting the craft, take advantage of the available tools of Excel:
- Pivot Table: automatic synthesis of revenue over time, products, staff
- Slicer: Filter report by just 1 click
- Column chart/line/circle: visualize revenue helps leaders to a decision
For example: In the file of revenue year 4, the graph shows product accounted for 45% of total revenue, help in business decision to promote marketing for this commodity.
3. Download free sample file management, sales revenue by Excel latest
You are in need of a template Excel file, professional and easy to use standard accounting to track sales daily? Below is the file is exclusively designed by expert business accounting – help you start the revenue management efficiency in just a few minutes.
Content in the sample Excel file includes:
| Sheet | Main function |
| Product category | Manage item code, item name, unit price for sale |
| Enter order sale | Recorded details of the transaction: sale date, product, quantity, discount, VAT, total money |
| Revenue report by day/month | Automatically calculate total revenue, compare over time |
| Chart analysis, revenue | Visualization of data by product, employee, or sales channel |
Advantages of the template file to manage sales in Excel this:
- Automation available formulas (VLOOKUP, SUMIFS, IF, Conditional Formatting...)
- Support customized according to the model of your business
- No need to install complicated software
- Has manual details for non-professionals
Link download sample file for free
Tips for effective use:
- If you are using Excel to record crafts, use Pivot Table in this file to aggregate sales by week/month automatically.
- Make periodic backup, set a password for the file to data security revenue.
4. Benefits and limitations when managing revenue in Excel
Although Excel is many small businesses believe, but not everyone appreciating the benefits, potential risks when using this tool in financial management. Understanding the pros and cons to help businesses harness the most effective, given the decision to switch the right time.
Advantages of file manager, sales revenue by Excel in the initial stage
- Low cost or for free: Excel tool is available in the Office, no fee is incurred for maintaining or copyright as accounting software.
- High flexibility: The user can design spreadsheet according to your needs, not limited by the fixed structure, such as software.
- Easy to use, common: most accountants are familiar with Excel, shorten the duration of internal training.
- Fast customization: can add/edit data columns, custom formulas, update the report immediately, but no dependence on software vendors.
Practical example: A startup e-commerce can track sales by each order Shopee, Lazada, Website... on the same file, synthetic, help control cash flow by sales channel, ultra-effective without expensive software.
Limited risk when business growth
- Lack of confidentiality, access control: the Excel File to be deleted, edit, wrong or lost if there is no storage system, assign, post.
- Not suitable for large-scale: When the data increases, Excel, slow processing, easy-to-fault recipe or incorrect statements.
- No features data sync: No link is with arsenal, liabilities, personnel, so the parts have to manipulate manually many times.
- Teen legality: Excel does not meet the requirements for electronic documents valid according to the provisions of the tax authority, is difficult to serve; audit.
Actual figures: According to the survey from KPMG in Vietnam in the year 2023, 58% of businesses use Excel for financial management has had difficulty audit or tax reporting due to lack of data synchronization, to develop flaws.
5. When should I switch from file manager sales revenue by Excel to accounting software?
The use of Excel should only be a stepping stone temporarily. When the business starts to scale, the number of transactions much up or are in need of financial analysis in-depth, switch to the accounting software will help to minimize risk, improve productivity, accuracy.
When should I upgrade from Excel to accounting software professional?
Here are the clear signs that it's time to switch:
- Revenue reached over 1 billion/month or have hundreds of transactions/day
- There are many branches, sales channel, or parts that need to share data
- Need integration with storage systems, electronic bill, bank or hr
- Often is reporting delays, difficult to control and data loss
- Need to comply with regulations, accounting, tax, audit of state
Convert timely not only saves personnel costs but also create competitive advantage thanks to financial management transparent, fast, accurate.
Hint accounting software in accordance with the business are using Excel
When choosing accounting software to convert from the file manager, sales revenue by Excel, business should consider:
| Criteria | AccNet Cloud | MISA SME | FAST Accounting |
| Convert data from Excel | ✔️ Automatic import data adapter model | ✔️ Support import Excel file | ✔️ Need to handle manual section |
| Cost | Flexible package according to module | Package price fixed | Package On-Premise |
| Extended features | Integrated invoice, warehouse, hr, banking | Focus internal accounting | Focus subsystem accounting |
| Support & warranty | Dedicated support where + online, constantly updated | There support team to standardize processes | Need to buy more services deployment |
Recommendation: If business software needed to transfer from Excel, simple interface, integrate multiple admin features, costs, flexibility, then AccNet Cloud is options to consider.
ACCNET CLOUD – ACCOUNTING SOFTWARE ONLINE FOR SMALL AND MEDIUM ENTERPRISES Thousands of businesses SME've been saving 200-500 million per year thanks to standardized accounting work with AccNet Cloud
Still using Excel is accepted wrong number, and late-term >>> Go through AccNet Cloud – compact, standard, no delay deadline.
SIGN UP CONSULTATION AND DEMO TODAY
Manage sales in Excel is the solution reasonable start saving, easy to deploy for enterprises that are in the construction phase the accounting system original. With Excel, you can fully set the template management, sales effectiveness, support, given the financial decisions quickly and accurately.
However, when business development, scale-up operation extended data increasingly complex, then the continued use of Excel will potential risks from data loss to accounting errors, directly affect business performance, corporate reputation.
Most reasonable solution is to upgrade from Excel to accounting software dedicated – as AccNet Cloud – help data sync, save time, ensure the legality, the most important is to help leaders make decisions based on real-time data.
If you need advice choosing accounting software best suited with scale, industry his business, don't hesitate to contact us. Experience AccNet Cloud free demo today AT THIS
CONTACT INFORMATION:- ACCOUNTING SOLUTIONS COMPREHENSIVE ACCNET
- 🏢 Head office: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
- ☎️ Hotline: 0901 555 063
- 📧 Email: accnet@lacviet.com.vn
- 🌐 Website: https://accnet.vn/
Theme: