Quy trình nhập kho chuẩn ISO (Hướng dẫn chi tiết cho DN)

Modern Logistics , demand, optimize inventory management of the enterprise is increasing, process integration repository become a vital element to ensure the goods always-ready, accurate , and safe. A procedure to enter the warehouse, it not only helps businesses better control of quality, quality goods, but also to optimize resources, minimize loss, support the operating departments, production or sales.

Many businesses are still struggling with the loss, confusion position, or false vouchers when done warehousing craft. The construction procedure warehousing standards, synchronized with the system of modern management such as ERP, WMS or automation software is effective solution to help businesses save time, cost and improve competitiveness in the market.

The article below will provide a comprehensive look at the procedure to enter the warehouse, from the role, benefits, until the steps performed according to ISO – norms are many leading enterprises apply.

1. Overview of the role of process integration repository

Process integration repository is chain operations, continuous to receive , take the goods, raw materials into the warehouse in a scientific way , effective. Management warehousing't just stop at the check amount, but also assure the quality, duration, transparency in the entire process of storage.

Important goal of this process include:

The exact quantity , quality: All goods enter the warehouse must match vouchers as PO, Invoice, delivery slip.
Timely: goods need to be ready to serve for production or sales, avoiding disruption of the supply chain.
Safety: properly stored, reducing the risks of damage, loss.
Ability tracking (traceability): easily access information about the number, location , shipment.

Benefits to business compliance processes and warehousing of standard:

Loss reduction inventory up to 25%, in particular from the error log repository manually.
Create storage systems science, easy to manage.
Support management tracking number , quality goods transparent.
Optimize resources, reduce the cumbersome procedures.
Ensure stock from accurate, convenient for auditing , internal inspection.
Advanced prestigious , professional of business before, partners , customers.

The aware of the role of the procedure into the treasury to help businesses identify strategic inventory management effective from that deployment of technology solutions , SOP fit.

2. The import process the repository ISO (7 detailed Step)

To enhance management efficiency, many businesses apply the import process the repository ISO, divided into 7 detailed steps to help standardize the operation , quality assurance, inventory management:

Step 1. Receiving information integration plan

Get PO, contract or ASN (if any) , to confirm the type of item, quantity, delivery date.
Schedule time-slot for the car, planning, personnel , and equipment needed.
Prepare the area , weigh quarantine for shipments need to quality check (QC).

Step 2. Goods receiving check vouchers

Verification of vehicle, driver, sealed container.
Unloading, sorting by lot/batch, separate the top often needs QC.
Collated vouchers (PO, Invoice, Packing list) about item code, quantity, lot/serial, term use.
Recorded deviations original (shortage/excess, torn slut) the minutes of receipt of goods.

Step 3. Check the quality and compare

Sampling according to plan AQL/FEFO, checking appearance, weight, size, test fast.
Collated with the standard specifications (spec) , COA, if the raw material.
Sorting order: Pass – labeled reach; Fail – establishment NCR , put into quarantine.

Step 4. Establishment receipt (GRN) , complete the procedures

Establishment GRN data from the QC Pass.
Make 3-way match (PO – Receiving – Invoice).
The signed approval from inventory → inventory → Manage storage , hard copy/soft copy.

Step 5. Sort positioning of goods in stock

Using WMS or diagram repository to select the optimum position.
Perform Putaway, labeled location , batch codes, compliance with rules slotting (size, ABC, FIFO/FEFO).

Step 6. Updated information on warehouse management system

Recorded plots, serial, HSD , the converted unit.
Sync with ERP/GL accounting price of capital.
Set rules inventory (FIFO/FEFO/LIFO), inventory alert, minimum/maximum.

Step 7. Reports , reconcile inventory

Reporting income–survive periodically.
For cross-reference between the book inventory, the system , reality.
Analyze the causes of discrepancies, inventory planning cycle.
Supplier evaluation according to the proportion of punctuality, quality , false vouchers.

The application of the import process the repository ISO standard helps businesses optimize operations, reduce risk, increase transparency , standardize the operation warehouse.

3. The format process integration repository specific

Every type of cargo requires its own characteristics in inventory management. Therefore, businesses need to apply the procedure to enter the warehouse is suitable to optimize operational efficiency.

The import process inventory Raw Materials (NVL)

Raw materials are the basic resources for production. The import warehouse NVL requires coordination between the purchasing department, warehouse, engineering , QC to ensure quality , accurate quantity:

Planning to enter the repository based on the production plan , inventory current.
Purchasing department prior notification of the shipment coming traffic, the number of vouchers related.
Reality check the goods according to standard techniques.
Updated shipment information, quantity, unit price (if managed according to price) on warehouse management system.

Application process enter the warehouse NVL closely to help businesses reduce errors, better control of raw materials, ensuring that production is not interrupted.

Process enter the warehouse Of finished Products (TP) , supplies (VT)

Finished products and materials (machines, tools) need to enter the warehouse right time to serve sales or operating:

The requirements: the Person in charge send request to enter the warehouse to warehouse management.
Establishment receipt: accounting treasure of the votes to enter more contact, store vouchers.
Hand tally: storekeeper, counting numbers, order status, under the witness of the competent person.
Handle bias: up if excess, teen or damaged, the settlement management.
Approval Votes to Enter: Vote should be signed by the management level.
Record window , sort: Update on card stock, layout, location science, prepare for the next process.

The implementation process and warehousing of ho chi minh CITY , VT accuracy to help businesses ensure the goods are ready, reduce the loss, at the same time, standardized accounting procedures.

Process and warehousing of Sustainability (10 Steps)

Process warehousing sustainable not only interested in quantity and quality but also reduce the environmental impact , protect goods:

Determine the demand warehousing (NVL, TP, VT), the number of time points used.
Planning to enter the repository based on the actual needs.
Choose reputable supplier, ensure the quality , delivery time.
Ordering , shipping tracking through the system.
Check the quality, quantity and accessories when the goods arrive.
Record information plots, entered date, expiry date, updated management system.
Sort inventory by location standards, ensuring scientific , easy to access.
Establishment receipt, notes the whole of the relevant information.
Storage of goods according to the characteristics apps, shelving, equipment support.
Track inventory, maintain loop import – export, to avoid deficiency.

Application process and warehousing of sustainable business while improving efficiency, inventory management, while ensuring environmental responsibility , minimizing the risk of damaged goods.

4. Risk optimization solution technology

Inventory management craft potential risks, including:

Wrong number by counting craft.
Enter the wrong location or defects noted vouchers.
Data is not synchronized between the parts, causing difficulties for the export – import – inventory.

To overcome this, businesses can apply the solution advanced technology:

Standardize , automate processes

Build SOP enter warehouse details, apply the recognition technology, such as barcode, QR code, RFID.
Minimize errors and data entry speed , the accuracy of the process.

Warehouse Management software smart (WMSX)

Automatically collated PO – import receipt, remove errors manually.
Control the position of goods in real time, assign the identifier, support fast search.
Traceability entire history enter the warehouse in batches, vendors, personnel in charge.
Sync data with your ERP , accounting, ensure transparency , in full.

Use technology solutions to help the procedure of warehouses become the norm, accurate, reduce losses, increase efficiency, inventory management , support strategic decisions.

5. Business information provider software process management warehousing

To deploy the process warehousing effective, businesses often partner with other reputable partners to provide solutions warehouse management software:

AccNet ERP

Effective inventory management is the foundation for enterprises to operate smoothly, cost savings , increased competitiveness. Application process and warehousing of ISO standards, combined with solutions, smart technology, help reduce your risk of losses, optimize resources, enhance transparency in the management.

For businesses that are looking for solutions integrated warehouse management software, warehouse management AccNet ERP is comprehensive selection:

Integrate the whole process import – export – inventory in a single system, help track shipments, serial, term used in real-time.
Automated 3-way match between PO – import – Bills, eliminate flaws craft.
Support data analysis , reporting, intelligent, help managers decisions quickly and accurately.
Synchronous ERP , accounting: ensure information transparency, governance support, financial efficiency.
Optimize warehouse space , location manager: WMS application hints slotting smart in size, ABC, FIFO/FEFO.

With AccNet ERP, businesses can build a process and warehousing of standard, automatic , transparent, ensuring every batch is strictly controlled from time to time. This solution helps save time, reduce errors, enhance competitiveness in the business environment today's challenging.

Corporation DV TM VIET Logistics

Rental service, warehouse, customs declaration, inland transportation , international, unloading , counting goods.
Emphasizes the application process, warehousing, ISO standard in all warehouse operations.

MISA AMIS

Management platform unified business: Finance, accounting, human resource Management, Office of AMIS process.
Business support manager , automation procedure to enter the warehouse, with more than 500 acres of processes ready to edit, according to ISO standard.

EURORACK

Specialized in manufacturing and construction solutions storage: shelf automatic shelf heavy load/medium iron pallet.
Compliance with ISO 9001:2015 , the export standards to ensure safety , optimize warehouse space.

ARITOERP

ERP software for business: financial management, buy – sell – production, warehouse.
Help sync data, support the accounting , reporting quickly, improving the efficiency operating the warehouse.

Effective inventory management is not only the import – export of goods, which is a string of continuous operation, have the system, ensure quantity, quality, duration , transparency. Apply process integration repository standards help businesses reduce losses, optimize hr, improve competitiveness.

The deployment procedure to enter the warehouse according to ISO combines modern technology – from the system WMS, barcode/QR code to software ERP – bringing the precision, flexibility , the ability to traceability instant. At the same time, the selection of reputable partners to provide solutions warehouse management software will ensure the process operates smoothly and transparently.

Overall, a process in warehousing, it is the platform to help businesses maintain continuous operation and standardized operation , strengthen the control of the entire supply chain. This is also the step strategy to business ready application management solutions, warehouse automation, cost optimization , improve business performance in the long term.

CONTACT INFORMATION:

ACCOUNTING SOLUTIONS COMPREHENSIVE ACCNET ERP
🏢 Head office: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
☎️ Hotline: 0901 555 063
📧 Email: accnet@lacviet.com.vn
🌐 Website: https://accnet.vn/