When using the electronic invoice, the case of errors, whether large or small as the wrong date, the wrong company name, wrong amount, etc. all need to be recovered invoice to adjust. The seller need to set memorandum to withdraw the bill electronic when falling into these cases. So form recovery is what? Let's follow the article below of AccNet to be answered in detail about type this okay.
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1. Sample memorandum to withdraw the bill electronic circular 78 latest 2024
Memorandum to withdraw the bill was set up under circular 78 to ensure in terms of content and form, as well as the authenticity of the minutes. After this, you can refer to the sample immediately minutes of recovery, the latest law that AccNet updated below.
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THE REPUBLIC SOCIALIST OF VIETNAM Independence - freedom - happiness ---oOo--- GRIPPING INVOICES SET Number 0123/BBTHHĐ Circular no. 39/2014/TT-BTC on 31/3/2014 of the Ministry of Finance guiding the implementation of Decree no. 51/2010/ND-CP.Today, .............../20..., representatives of both parties, including: SIDE A: ........................... Address: ............................ Phone: ..................... MST: ........................... So He (She): ..................... Position: ............................ SIDE B: ............................................ Address: ............................................. Phone: ............................... ...........MST: ........................... Due to:.........................................................Position: ............................................ The establishment bien recovery (Link 2) bill 01GTKT3/001 was set up, with a sign: AA/13P number ............ date ............. to remove the regulations, and will be replaced by bill number 01GTKT3/001 notation: AA/13P number .............. date ..................... Reasons for withdrawal: ............................ We are committed and fully responsible for the recovery and delete this invoice. This set of 02, A Party keeps 01 copy, Side B 01.
REPRESENTATIVE OF PARTY A REPRESENTATIVE OF PARTY B |
NOW DOWNLOAD SAMPLE MEMORANDUM TO WITHDRAW THE BILL
2. Minutes withdrawal bill has established what is?
2.1. Concept
Circular no. 39/2014/TT-BTC of the Ministry of Finance regulation:
Memorandum to withdraw the bill set the minutes by the seller and the buyer, setting out aims to recover the contact of the bill was set wrong.
Business units need to proceed making withdrawn in the following cases:
- Case 1: the seller has invoiced and delivered to the buyer but the buyer has not delivery, service delivery, it detects the bill is wrong.
- Case 2: For invoices issued and delivered to the buyer, but both the seller and the buyer are not to use that bill to declare tax.
With both this case model memorandum to withdraw the bill under circular 78 must articulate reasons for withdrawal bill. After conducted in writing to withdraw the bill electronic flaws, the seller and buyer will have to cancel the invoice this error and proceed to set up a new invoice according to current regulations.
2.2. Bill electronic application form this is not?
Electronic invoice made and sent the buyer but not yet delivered goods or the provision of services or invoice made and sent to the seller, the buyer and the buyer is not tax declaration when the bill has flaws then treated as follows:
- Get electronic invoice errors when there is consent and confirmation of the seller and the buyer. Bill electronic cancelled must still be stored in order to serve the lookup later.
- Inner semi-conducting electronic invoicing new prescribed and sent to the buyer. Note bill electronic new must have clearly stated “this bill substitute for the bill of...,sign, send date, month, year”.
According to circular 32/2011/TT-BTC and circular no. 39/2014/TT-BTC, then there is no standard form for the written agreement of the cancellation / withdrawal of electronic invoices between the two sides. So, businesses can base to set the sample text to withdraw the bill includes full information and content is imperative that is.
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3. The case should make a record to withdraw the bill
Below is the aggregate of the case required the business to set the minutes:
- Bill wrote wrong information: Bill is written wrong on the number of merchandise, value, customer name, tax code, address, tax rates, which leads to the deviations in financial statements
- Bill lost/torn: During storage, the bill may be lost, damaged, or torn, so information on the bill is not clear.
- Invoice is a duplicate: Bill duplicate for the financial statements is false, causing legal risks for business
- Bills are set but the transaction does not take place: In some cases, bills are set but the actual transaction does not take place due to the reasons such as cancel order, customers refuse to receive the goods, or changes to the contract. To ensure the accuracy of the accounting records, business need model memorandum to withdraw the bill was set up under circular 78.
4. The process of detailed description for every business
With just 5 steps below, you can set the process up correctly according to the law:- Step 1: Determine the fault/reason need to withdraw the bill, including checking the information, goods, services, clients, other factors related to the bill.
- Step 2: Contact with customers/partners to inform about errors/reasons for withdrawal bill
- Step 3: Set the minutes with full necessary information like on the form that Accnet presented in part 1. Records must be complete, accurate/detailed, avoid errors, confusion later.
- Step 4: Confirm the minutes by the relevant parties to confirm the withdrawal of the bill and expressed the consensus understanding of both sides of flaws.
- Step 5: Storage sample memorandum to withdraw the bill was set up under circular 78 along with the accounting records related to easily check/for reference later. Businesses need to make the necessary adjustments on the system accounting/tax to ensure the accuracy of financial statements.
5. The note when make a record recovery
Businesses and organizations need to note some important points below when setting model memorandum to withdraw the bill was set up under circular 78 to ensure proper performance in accordance with the law and avoid mistakes later. When making withdrawal should note the following:
- Date on the minutes should coincide with the date of recording on the new bill.
- Need to show clearly the reason for withdrawal, errors somewhat on the bill; the withdrawal bill of... days...months... sign... and new bills of... days...months... sign,...
- Finally, after minutes of recovery, I need confirmation of both sides, and specify the name of the legal representative and stamped to confirm the minutes of the, then new re new bills instead.
Making the record retrieval, electronic invoice not only complex but also requires absolute accuracy, by just a little mistake can also cause the risk of legal disrupt the financial operations of the business. Many businesses have difficulty in ensuring the recovery process bills went smoothly, adhere to strict rules, do not affect the accounting data.
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Overview content memorandum to withdraw the bill was presented in detail in the article on. The catch information and form recovery will help the business save a lot of time and effort when making amendments and errors quickly and easily. Hope the share of AccNet can add additional knowledge in the field of accounting. You can reference more related articles at the website AccNet.
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