Process warehouse management/inventory according to ISO

Inventory management according to the ISO standards help businesses control over goods in a manner closely, minimize errors, optimize operations, storage. Here are detailed instructions from AccNet about process warehouse management according to ISOespecially ISO 9001:2015, popular standards on quality management.

1. Why need to apply ISO standards in process inventory management/inventory?

Process warehouse management according to ISO 9001:2015 helps businesses:

• Strict control of goods: Avoid confusion, loss or damage.
• Optimize space storage: Reduce excess inventory, sort, science.
• Improve efficiency, input – output – inventory: Make sure the goods is always ready when needed.
• Meet the requirements of quality control: Hold the goods at the best state to avoid waste.

2. Process warehouse management/inventory according to ISO 9001:2015

Process integration repository according to ISO (Receiving Process)

The goal of the process warehouse management according to ISO, this is guaranteed the goods enter the warehouse right quantity and quality, is stored securely.

Step 1: receiving the goods

• To receive the goods from suppliers or the production department.
• Check out invoices, delivery orders to ensure the joint information.

Step 2: Check the quality of input

• Check the number of: Count, compare with the bill.
• Quality inspection: Evaluation according to ISO (size, color, durability,...).
• If the satisfactory → Move to storage area.
• If the row does not meet the requirements → minuted quality check (IQC Report), notify the provider or the relevant parts to handle.

Step 3: Enter the warehouse & recorded information

• Paste a barcode or QR Code to easily access information.
• Recorded at the warehouse management system (WMS - Warehouse Management System).
• Establishment receipt (Form 01 – receipt).

Important note in the process of inventory management under ISO:

• Goods should be classified & labeled according to ISO standard.
• Check out every entry must have a written certification, storage full stock from.

The export process inventory according to ISO (Issuing Process)

The goal of the process warehouse management according to ISO, this is guaranteed the goods. the right audience, quantity, quality, update inventory accuracy.

Step 1: receiving the request export warehouse

• Get petition warehouse export business department, production or customer.
• Check inventory before production.

Step 2: Prepare the goods

• Select the row according to the principle of FIFO (First In, First Out) or FEFO (First Expired, First Out) to avoid inventory long overdue.
• Check out the quality before export (broken, expired...).

Step 3: Delivery & recorded information

• Set up warehouse (Form 02 – warehouse).
• Updates the inventory in system WMS.

Important note in the process of inventory management:

• The export process inventory should be signed confirmation of receipt of goods.
• If the detected deviation needs of the program, warehouse immediately.

Process inventory according to ISO (Stocktaking Process)

Objective: to verify the Accuracy of the data warehouses to detect errors, and losses.

The form of inventory according to ISO:

• Inventory periodically (monthly, quarter, year): compare actual figures with the system.
• Inventory unscheduled: When in doubt losses, deviations or internal audit department.

Process inventory in warehouse management according to ISO:

Step 1: inventory planning

• Determine the time, scope of the inventory.
• Established inventory (including accountant, storekeeper, supervisor).

Step 2: perform inventory

• Count the actual number of inventory.
• Comparison with the data on the system.

Step 3: record inventory & handle deviations

• If there are errors, making a difference (Model 03 – the inventory).
• The proposed project adjustments (additions, cancellation, damaged goods, adjust inventory).

Note when applying the process of inventory management:

• The inventory should be signed by the relevant parties to ensure transparency.
• If there are losses, to investigate the cause, apply corrective measures.

Preserving & arranging goods in process inventory management according to ISO 

Principles of management warehouse

• Sort rows by region & category.
• Control temperature, humidity, light, according to preservation requirements.
• Mark inventory long to control more closely.

The standard of management according to ISO

• ISO 22000 (food delivery): Temperature, hygiene, bacterial control.
• ISO 13485 (medical devices): control the clean, protect the products.
• ISO 14001 (Environment): Ensure stock does not cause pollution.

3. Ask ISO to process warehouse management/inventory

According to ISO 9001:2015, the business should comply with the following requirements:

Document control & record

• Storage import – export – inventory in accordance with the regulations.
• Storage system must have detailed reporting, transparent.

Training warehouse staff

• Warehouse staff need to understand the process ISO & safety of labour.
• Periodic competency assessment to ensure the work efficiency.

Risk control & continuous improvement

• Risk assessment, loss, damage item.
• Apply principles of PDCA (Plan – Do – Check – Act) to process improvement.

The application process warehouse management according to ISO 9001:2015 helps warehouse systems operate in accordance with the standard procedure, the enterprise will easily meet the requirements of inspection, to ensure the quality of the goods stored. To process, manage inventory effectively, businesses need to adhere strictly to the process input – output – inventory, apply modern technology such as warehouse management system (Top 1 should buy: AccNet Inventory), continuous improvement, according to the principle of PDCA.

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