Reshape the way businesses operate, “model ERP” become the keyword key in every optimal plan resources , restructuring management system. Not only is a technology concept, ERP (Enterprise Resource Planning – Resource Planning, Enterprise) has become the “brains executive” of the organization, where all data, processes , departments are connected together on a single platform.
For Vietnamese enterprises are looking for solutions accounting comprehensive understanding structure ERP not only help choose the right system, but also determines the degree of success in implementation – especially when business is standing before the payment data management, financial complex, multi-department , requires high accuracy.
1. Overview of model ERP
Definition , the core role of the structure ERP
Learn a simple pattern ERP is the organizational structure of the ERP – system show how business development, storage , operate the function on the same platform administrator. This model plays the role as “design master” for the entire operation, help businesses identify, process, data, information flow between departments such as accounting, hr, production, logistics or sales.
The core of the structure ERP is integrated. Instead of each of the departments using the software individually , the data is separated, the ERP create source data center (Single Source of Truth) – help business decisions based on information, most accurate , updated in real time.
Today, ERP is no longer limited in the manufacturing sector as the united states. From business services, trade, retail to financial institutions – all business models are possible ERP application to enhance productivity, reduce operating costs , increase transparency in governance.
In essence, the model ERP is theoretical framework, also ERP software is the tool of enforcement.
- Model ERP helps businesses understand how the departments coordinate, from which define the process , particular needs before choosing software.
- ERP software is a technology solutions implemented that model – for example, the functions of management accounting, warehouse, sales, or hr.
So, we can say the model is “drawing” the longer software is “the house” that the business will build upon drawing it.
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The outstanding advantage of the pattern of ERP in business management
The application structure ERP brings a host of benefits strategies for the modern enterprise:
- Integrated comprehensive: all the departments are connected together in a single system, help data , process throughout.
- Process automation: remove handcrafted, reduce errors, increase work performance.
- Smart decisions: ERP provides data in real time, helping administrators make decisions faster , more accurately.
- Standardize hr processes: Support from recruitment, timekeeping, payroll to evaluate the working efficiency.
- Improve customer experience: Thanks to the integrated data, marketing, sales , customer care, business can understand and serve customers better.
- Reduce operational risk: ERP helps to limit confusion delivery, false bills or overlapping data, especially in an enterprise environment many branches.
With these advantages, the model ERP become the core foundation in the transition of most businesses today.
Challenges , limitations when deploying ERP
However, bring a lot of value, ERP also pose no less a challenge in the deployment process:
- Cost of investment: rights, including copyright, software, server infrastructure, training , maintenance.
- Deployment time length: Especially with big business, the custom staff training can last for months.
- Change internal processes: ERP requires standardized processes, should be able to meet resistance from employees familiar with the old way.
- Limited customization: some ERP system pre-packed hardly in accordance with the characteristics of each business.
- Data security: ERP entire archive, information, finance, hr, customer – should be ensuring information security is the top challenge.
This is why enterprises need to understand the pattern ERP implementation to choose the solution appropriate balance between cost – effective – security.
2. The deployment model popular ERP
Depending on the infrastructure , ways of storing data modeling, ERP is divided into four main types: On-premise, Cloud, Hybrid , Mobile.
ERP traditional (On-premise)
This is a model of ERP installed directly on the server's internal business. Whole data , software is stored, the on-site management – business has full control.
- Advantages:
- Custom of the particular business.
- Absolute control system data.
- Long term costs can be lower due to not arising registration fee every year.
- Cons:
- Need big investment initially for servers, copyright , technical staffing.
- Process updates, maintenance, complex , costly.
Model ERP tradition often aligned with big business, have a team of IT own high requirements for data security.
Cloud ERP (ERP on cloud platform)
Cloud ERP operating on the platform, cloud computing allows businesses to access anytime, anywhere with just an internet connection. Data is stored at the server of a provider (SaaS – Software as a Service).
- Advantages:
- The cost of the initial investment, low paid periodically flexible.
- Deploy fast updates automatically.
- Fit medium business , small (SMEs).
- Cons:
- Depends on the internet speed.
- Custom limit.
- Concerned about privacy when data is located on the infrastructure side Tuesday.
Today, Cloud ERP is the dominant trend in Vietnam, thanks to a scalable, flexible , optimal, cost – especially with businesses that are looking for solutions accounting of goods.
Hybrid ERP (ERP future)
Hybrid ERP combines both models on – business store sensitive data (such as finance, accounting) in place, while the other modules such as sales, CRM, or logistics are operating on the cloud platform.
- Advantages:
- Flexible, take advantage of both On-premise and Cloud.
- Easily switch gradually to the Cloud in stages.
- Good control data key.
- Cons:
- Manage complex, need to synchronize data between the two environments.
- Integrated cost higher.
This model is consistent with enterprise multi-disciplinary branches or operations in many countries – where required infrastructure flexibility , high level of security.
Mobile ERP (ERP mobile)
This is the new trend, leveraging the power of Cloud ERP to bring the entire system to the mobile app. Mobile ERP helps employees to access and update information in real time, especially useful in the field of retail, logistics or business remotely.
- Advantages:
- Increase flexibility, working anytime, anywhere.
- Help managers track reports , index trading news time.
Mobile ERP is usually built based on Cloud ERP, to help optimize the workflow of a team of business , accounting removable.
Classification model of ERP according to the scale , the source code
In addition to the method of deployment model, the ERP also be divided according to two criteria:
- According to the scale business (Tier):
- Tier 1: for large corporations (SAP S/4HANA, Oracle Fusion Cloud ERP).
- Tier 2: for medium enterprise (Microsoft Dynamics 365 Infor).
- Tier 3: for small businesses, ultra-small (accounting software integrated ERP).
- According to source code:
- Closed source: Business buying a license, not editable (for example: SAP, Oracle).
- Open source: lets custom flexible as Odoo or ERPNext.
3. The main component of the ERP system
A model of ERP efficient operation referred to as the “backbone” of the entire system operated business. It integrates the function modules, allows data to be rotated throughout between the departments — from accounting, purchase, warehouse, to production personnel. Here are the core components that constitute a pattern complete ERP.
Module – accounting & Finance
This is the coordinating center data of the ERP system. This module helps business recognition, control , analysis of the entire cash flow from income and expenditure, debts and ledgers to financial statements.
Main function:
- Account manager, ledger , general journal.
- Track receivables and payable under each object.
- Automatic synthesis report, financial reports, profit, cash flow.
- Support budgeting , real comparison – plan.
Thanks to direct integration with other modules, accounting data is always real-time updates, help in business decision-making accuracy without the need to enter data manually.
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Management Purchasing & Warehouse
A model of ERP effective to ensure the supply chain is managed seamlessly. Purchase – Warehouse plays an important role in the optimal inventory cost data entry.
The typical functions:
- Manage purchase orders, quotation, contract , supplier.
- Tracking the import – export – inventory.
- Automatic alerts when the inventory reaches the minimum threshold.
- Direct link to accounting to recognize the cost, liabilities , update the price of goods sold.
With automatic features for control data, the system helps accounting , purchase parts to avoid errors in number, value, or time recorded cost.
The Sales & customer Management
This is the system directly affect revenue and cash flow. When was integrated into the model, ERP, sales data will sync with inventory, accounting , customer care, forming closed loops.
Highlight features:
- Manage quotes, orders, invoices, sales.
- Track debt customers, sales, according to staff or affiliates.
- Trend analysis consumption by month, quarter, year.
- Integrated CRM (Customer Relationship Management) to help record the history, care , customer reviews.
Thus, leadership can view revenue reports, news, time, get to know best-selling products, channels, efficiency, thereby adjusting business strategy flexible.
The Personnel – salaries
One of the advantages of the model modern ERP is the ability to connect people – process – data. The hr helps to manage employee profiles, attendance, payroll , insurance policies, personal income tax correctly.
Benefits:
- Reduce 80% of the volume of input manually.
- Automatic calculation of salaries, bonuses, allowances under the policy.
- Export timesheets, reporting hr periodically.
- Connect directly with the accounting to accounting costs.
Thus, the accounting department can control the cost of salary , benefits in each accounting period, at the same time enhance financial transparency.
Manure Management systems & data analysis (BI – Business Intelligence)
In the model of ERP generation BI Dashboard (panel data analysis intelligent) role is increasingly important. This is a tool to help businesses transform data operation into decision-making information.
For example, the director can see directly the rate of profit, liabilities or expenses in real time through intuitive dashboards, instead of having to wait for late report states.
This module helps to:
- Provides dynamic reporting in real time.
- Decision support based on data (Data-driven Decision).
- KPI analysis, trends, revenue, cost, and inventory.
- Suggestions the action thanks to the integrated AI, data analysis, accounting.
Integrate BI into the structure ERP helps business Vietnam elevate capacity management, not only look back at the past but also predict the future operation.
4. Experience choose the model ERP suitable for business
The ERP implementation is a strategic decision that affects the entire governance structure of the business. Choose the wrong model can make the system bulky, cost team up that effective not achieved as expected. Here is the real experience when choosing the model ERP fit.
Reviews the current state-operated enterprise scale
Before choosing software, businesses need to clearly define:
- Currently manage many departments, branches, hr?
- Process accounting – sales – inventory existing automatic or still craft?
- The goal of the deployment of ERP what is (increase productivity, reduce errors, merge data,...)?
For example, A commercial company, medium , small, often preferred model ERP Cloud for rapid deployment, low cost. Meanwhile, businesses large-scale production, can choose ERP Hybrid to keep internal data that remain flexible with the distribution system expansion.
Priority flexibility , scalability
A model of ERP effect not only meets current needs, but also to expand easily as business grows.
- The system should allow for more users, affiliates, or new modules without the need for reprogramming.
- Need to ensure the ability to integrate with other applications such as electronic invoices, bank, or online software sales.
This helps businesses do not have to “beat build” system, when the scale increases, significant savings in the cost of long term.
Check the level of support , after-sales service
An important factor, but often overlooked is our team of deployment , technical support. ERP system only really promote effective when it is operated stable, can guide training and support after installation. Therefore, the business should choose the partner has:
- Experience in implementing multidisciplinary.
- Support team in Vietnam, rapid response.
- Warranty policy, maintenance clearly.
The ERP vendors prestigious usually accompany business throughout the system life cycle, constantly upgrade in accordance with change of accounting regulations and tax.
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Confidentiality , compliance with legal
Financial data is the property of survival of the business. Therefore, when choosing a model ERP should ensure:
- System comply with Vietnamese law on bills, tax, data security.
- There is the possibility of access details for each role (chief accountant, employee, director,...).
- Meet standard encryption, backups, periodic backup storage.
In particular, with pattern ERP Cloud, please give priority to those providers have data centers located in Vietnam or certified international security (ISO 27001, SOC 2).
Priority ERP solution that route upgraded AI , BI
ERP not only is the tool records service that is financial assistant – operated smart. So, businesses should choose a system capable of long-term development, integration, AI , data analysis, BI Dashboard to support a decision fast.
This is especially necessary in the context of accounting businesses are shifting from “recorded in the past,” to “forecast the future” – a big advantage for the unit to deploy ERP in the right direction.
5. Trends in the development ERP in the future
Model ERP is no longer management system static data that is gradually becoming intelligent assistant for business. The highlight trends are shaping the future of ERP include:
ERP integrates artificial intelligence (AI) , Machine Learning
AI is being applied to automate recurring tasks, data analysis, accounting, forecasting demand, hints, strategy, business. For example:
- Analyze sales data to forecast the amount of inventory optimization.
- Predict cash flow , debts and help business plan financial accuracy.
- Virtual assistant WHO reminds accountant about tax payment extension, or automatically collated data between invoice.
App WHO help ERP become the system response faster, reduce errors and increase the accuracy for all business decisions.
ERP integrates Internet of Things (IoT)
IoT connected sensors in the warehouse, factory, or other transport equipment with ERP provides real-time data:
- Monitor the condition of machinery and reduce maintenance time.
- Monitoring inventory automatic alerts when the inventory level is too low or too high.
- Track shipping , delivery, reduce errors and delivery.
Thanks to IoT, enterprises have 360 degree view of operations, increasing efficiency and reducing risk.
Two-Tier ERP – ERP two levels
This trend was applied to the multi-national corporations or business multi-branch:
- Tier 1 ERP: core System at headquarters, is often On-Premise management financial – accounting – hr.
- Tier 2 ERP: System more flexible in the subsidiary, branch or foreign office, usually Cloud ERP.
This approach helps the group to protect important data, just avail the benefits from cloud platform, ensuring flexibility , cost savings.
6. The ERP solution highlights in Vietnam
In Vietnam, many businesses have deployed successful ERP with solutions tailored to each industry, the scale needs.
AccNet ERP – solutions for business optimization Vietnam
In the conversion process of optimization , governance, business Vietnam need a pattern modern ERP, ease of deployment , in accordance with the needs of accounting and finance practice. AccNet ERP is reliable options:
- Integrated, comprehensive analysis, accounting, sales, warehouse, hr , BI.
- Flexible customization according to the scale business , medium, small.
- Cloud ERP with the ability to access anytime, anywhere, reducing the cost of the initial investment.
- Integrated smart AI to help analyze financial data, demand forecasting , decision support quickly.
- Data security international standards to ensure ownership , control, comprehensive data.
With AccNet ERP, business not only effective management of existing resources, but also create a solid foundation for sustainable growth, from accounting to the entire operating business. This is the perfect solution for Vietnamese businesses are looking for a pattern ERP comprehensive, smart and flexible.
Management platform MISA AMIS
- Developed by MISA JSC with more than many years experience. In accordance with financial accounting, tax, hr , and project management in Vietnam.
- Integrated AI assistant to help increase productivity admin many times.
- Support work anytime, anywhere thanks to Cloud platform.
- There have been many business trust, including Austdoor, Alpha Books.
- The classification system of government: Finance – accounting, Marketing – sales, human resources Management, Office of.
Patsoft & Acumatica
- Patsoft development ERP solution specifically for each industry.
- As a strategic partner of Acumatica ERP, service businesses, manufacturing, construction, distribution , retail.
- Focus on customization according to specific industry with scalable flexibility.
A1 Consulting
- Provide solutions leading ERP like Odoo, Acumatica, Oracle NetSuite, Infor.
- Focus on business medium , small, helps deploy ERP, quick sync , save cost.
In general, model ERP not only is a software or tool manager merely, which is the backbone commissioning of the entire business. From financial management – accounting, hr, warehouse, sales, to manufacturing , data analysis, ERP help all departments seamless connection, data is synchronized in real time, minimize errors , increase performance.
At this time, AccNet ERP stand out as an optimal choice, with the ability to integrate comprehensive analysis support, AI operations on the Cloud platform, high security , flexible customization. Businesses can optimize the operation and improve the efficiency of accounting – financial, at the same time scaling the business in a sustainable way.
In summary, the investment in a structure ERP suitable not only is step strategy to manage the current value but also a stepping stone for growth , transformation of success in the future. For Vietnamese enterprises are looking for solutions overall administration, AccNet ERP is the smart choice, providing efficient , practical, long-term value.
CONTACT INFORMATION:
- ACCOUNTING SOLUTIONS COMPREHENSIVE ACCNET ERP
- 🏢 Head office: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
- ☎️ Hotline: 0901 555 063
- 📧 Email: accnet@lacviet.com.vn
- 🌐 Website: https://accnet.vn/
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