According to a survey by Statista, more than 60% of enterprises have difficulty in managing inventory due to lack of clear process. If not built standardized processes, shipment will easily lead to errors, causing loss of property. So the export process, the repository is what? How to deploy standardized? Article below Accnet will help the business understand every step in the process.
1. Definition of the process of stock, what is?
The export process inventory is the set of steps taken to record the goods leave the warehouse to cater for:
- Production: Production of raw materials for the production process products.
- Sales: Export finished products for delivery to customers.
- Internal use: goods for the purpose of internal use by the business.
This process is recorded closely through vouchers as warehouse, updates on bookkeeping. Process shipment, it brings many benefits for business:
- 't happen losses or recorded deviations.
- Recorded in full figures, meet accounting standards in Vietnam (VAS).
- Reduce errors in accounting, minimize errors from human.
According to research by Gartner, the business application process export standard incorporates technology inventory management can be reduced to 30% of the cost of loss of goods, increase accuracy inventory up to 98%.
2. The steps in the process. the standard for business
Step 1: receiving the request export warehouse
The first step is receiving the information required stock from parts needs. This request is often made in the form of:
- Request stock from production department/business.
- Clearly define the purpose of stock for production; Export; Export internal use.
Step 2: Check information, inventory
This step in the export process, warehouse to ensure the quantity of goods in stock to fully meet the requirements of stock
- Parts inventory check directly the number of rows in the warehouse.
- Compare data inventory on software/ledger with actual data.
- Establishment status report, notification to the relevant department.
Actual figures: 70% of businesses experiencing a false inventory when using the management method manually. Technology solutions Accnet ERP help improve the accuracy up to 95%.
Step 3: Set up warehouse
Warehouse user to confirm the goods from the warehouse. Content featured include:
- Code commodity name of goods
- The number of goods export warehouse
- Reason of stock (production, sales, internal)
- Consignee parts get
Warehouse need to comply with accounting standards under circular no. 200/2014/TT-BTC and circular 133/2016/TT-BTC.
Step 4: Browse warehouse to shipment
Process browser warehouse:
- The warehouse for the competent person (inventory management/supply on).
- Approved warehouse.
- Proceed shipment reality according to the number on the coupon.
Step 5: Update windows inventory and accounting in the process of stock
After shipment, accounting department, proceed to update the information on windows warehouse, execution of accounting. The account:
- Debt TK 621 (cost of raw materials directly) or TK 641/642.
- Have TK 152/155/156 (raw materials, finished products).
Illustrative examples accounting: Production of 1,000 kg of raw material for production
- Debt 621: 50.000.000
- There are 152: the 50,000,000
3. The common error in the export process, warehouse
3.1. Difference between book inventory and actual
- Data of import - export warehouse is not updated timely.
- Process inventory inaccuracy, non-recurring.
- Staff recorded the wrong number, code goods.
3.2. Incomplete vouchers export warehouse
- Vouchers not full makes business't enough legal basis to process when there are inspection and audit.
- Affect the financial reporting accuracy.
3.3. Error accounted for the wrong account
- Staff accountant confused when the designated account.
- The process of stock have not been standardized, clear.
4. Technology solutions to help optimize process shipment
The software application LV DX Inventory is an essential trend in the market of today, while helping business:
- Up to 70% data error when setting up warehouse.
- Save 30% processing time, recorded the data.
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The export process, inventory plays an important role in the optimal management of goods, the accuracy for bookkeeping. Enterprises need to build a process shipment standardized, combined with technology solutions such as software, LV DX Inventory. Don't let inventory management, become a burden - Let experience right software, LV DX Inventory of Vietnam!
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