Accounting forms on a computer is a progress in the field of accounting. This form brings many benefits superior to accounting methods, traditional craft, helping businesses save time, effort, and enhance the accuracy in the calculation. So accounting forms what is machine? It has the advantages and the process like? Let's Accnet learn in the following article.
1. Accounting forms on a computer is what?
Accounting forms on a computer is the use of computers and accounting software to perform the accounting profession, replacing the accounting methods of traditional crafts.
2. Advantages and disadvantages of forms of accounting computer
Accounting machine brings many benefits for business, however there are also some disadvantages. Therefore, businesses need to consider thoroughly before deployment sequence bookkeeping on a computer.
+ Pros
- Speed and performance: Importing and processing data on a computer is quick and stable, superior to the accounting craft.
- Quick lookup: Accounting information can lookup immediate and share at the same time for many people.
- Forecast and report automatically: Features, cash flow projections, reports, automatic and intelligent alerts help to optimize resources and improve the enterprise management.
- Save time and costs: Reduce the time taken, service, cost reduction audit and maintain records clean and accurate.
+ Cons
- Limitations in statistical analysis: Just serve for the books usually difficult to meet the statistical analysis of governance.
- Limits a person to a file: Accounting forms on a computer limited work simultaneously on a file, hinders the work group.
- Large operating costs: System synonymous with high operating costs, including maintenance costs, upgrades and updates periodically.
- Requires flexibility: Every business has various peculiarities, sometimes need to customize features to meet the specific needs of them.
3. The process of accounting forms on a computer
Sequence bookkeeping on a computer is made a detailed and carefully as follows:
- Step 1. Enter input data: Accounting income and categorical input data, such as vouchers, invoices. The software will automatically store this information in the form of file or files.
- Step 2. Processing information: Software process and store information, perform calculations based on the input data. It extracted information from vouchers to write to the file storage and diary.
- Step 3. Output and export data: Accounting software automatically create financial statements, rotation, currency, cash flow projections and statistics. Accounting staff and administrators can use this report to make decisions for the business.
Depending on the capabilities of the software and ask specific accountant will have the right to modify data and design template reports as required.
4. Sequence bookkeeping on a computer
Sequence bookkeeping on a computer be done daily and end of the month as follows:
+ Daily
- Based on evidence from accounting, determining your Debt and Have to enter data into a computer going through the tables and chart are pre-designed.
- The accounting software as smart as MISA SME, MISA AMIS help simplify the process by automatically determining the account record when entering business information such as purchase, sales, export warehouse.
- The result is data that is automatically entered in the window general accounting (ledger or diary - ledger,...) or the windows, the cards detailed accounting related.
+ End of year (or any time of need):
- Accounting made manipulate the lock window and create financial reports. The software automatically collated data synthesis with detailed data, detect and warn about mistakes.
- When the end of the accounting period, the account books and vouchers are printed out of paper, close the book, and in compliance with the legal procedures according to current regulations.
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5. Comparison forms of computer accounting accounting and crafts
Sequence bookkeeping on a computer similar sequences bookkeeping, but accounting forms on a computer there are some differences as follows:
| Accounting crafts | Accounting computerized | |
| Concept | Is the accounting system using the register and bookkeeping physics , to keep financial records. | Is the accounting system that uses an accounting software, for recording and calculating the financial transactions electronically. |
| Distance calculator | All the calculations are done by hand crafts. | The user enters data, the calculations are done by computer systems. |
| Speed | Slow. | Faster. |
| Adjustment items | Made to rectify the error. | Can't fix the error. |
| Backup | Can't. | Can. |
| Balance trial | Prepare as needed. | Provided daily. |
| Financial statements | Prepared at the end of the month, or quarter. | Is provided in the button click. |
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Issues such as data security, difficulty in sync information between departments, or handle the technical error arises in the form of accounting computers may delay the accounting process, causing disturbances in financial management. In addition, the storage, data protection, accounting for long time is also a concern.
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Benefits of using accounting software AccNet Cloud HKD:
- Automates the entire accounting process
- Save operating costs thanks to the elimination of hardware investment
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- Data is always stored immediately
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- Intuitive interface, user friendly
- Smooth connection to the ERP system
- Constant updates of the provisions current accounting
AccNet Cloud HKD the is a strategic partner in the journey that lead the business to success. Select Vietnam - Choose the superior option difference.
The popularity of accounting forms on a computer as a testament to the development of information technology in the field of accounting. With the advantages listed above helping businesses save time, cost, improve efficiency, financial management, thanks to which quickly resolved the financial issues that businesses are facing.
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