Accounting forms on a computer: Concept, Advantages, process

Posted on by Mai Hương
LV DX Accounting

Accounting forms on a computer is a progress in the field of accounting. This form brings many benefits superior to accounting methods, traditional craft, helping businesses save time, effort, and enhance the accuracy in the calculation. So accounting forms what is machine? It has the advantages and the process like? Let's Accnet learn in the following article.

1. Accounting forms on a computer is what?

Accounting forms on a computer is the use of computers and accounting software to perform the accounting profession, replacing the accounting methods of traditional crafts.

2. Advantages and disadvantages of forms of accounting computer

Accounting machine brings many benefits for business, however there are also some disadvantages. Therefore, businesses need to consider thoroughly before deployment sequence bookkeeping on a computer.

+ Pros

  • Speed and performance: Importing and processing data on a computer is quick and stable, superior to the accounting craft.
  • Quick lookup: Accounting information can lookup immediate and share at the same time for many people.
  • Forecast and report automatically: Features, cash flow projections, reports, automatic and intelligent alerts help to optimize resources and improve the enterprise management.
  • Save time and costs: Reduce the time taken, service, cost reduction audit and maintain records clean and accurate.

+ Cons

  • Limitations in statistical analysis: Just serve for the books usually difficult to meet the statistical analysis of governance.
  • Limits a person to a file: Accounting forms on a computer limited work simultaneously on a file, hinders the work group.
  • Large operating costs: System synonymous with high operating costs, including maintenance costs, upgrades and updates periodically.
  • Requires flexibility: Every business has various peculiarities, sometimes need to customize features to meet the specific needs of them.
hình thức kế toán trên máy vi tính
Learn about the concept and sequencing of accounting entries on the computer

3. The process of accounting forms on a computer

Sequence bookkeeping on a computer is made a detailed and carefully as follows:

  • Step 1. Enter input data: Accounting income and categorical input data, such as vouchers, invoices. The software will automatically store this information in the form of file or files.
  • Step 2. Processing information: Software process and store information, perform calculations based on the input data. It extracted information from vouchers to write to the file storage and diary.
  • Step 3. Output and export data: Phần mềm kế toán tự động tạo báo cáo tài chính, luân chuyển tiền tệ, dự báo dòng tiền và thống kê. Nhân viên kế toán và quản trị có thể sử dụng báo cáo này để đưa ra quyết định cho doanh nghiệp.

Depending on the capabilities of the software and ask specific accountant will have the right to modify data and design template reports as required.

Quy trình của hình thức kế toán trên máy vi tính 
The process of accounting forms on the like?

4. Sequence bookkeeping on a computer

Sequence bookkeeping on a computer be done daily and end of the month as follows:

+ Daily

  • Based on evidence from accounting, determining your Debt and Have to enter data into a computer going through the tables and chart are pre-designed.
  • The accounting software as smart as MISA SME, MISA AMIS help simplify the process by automatically determining the account record when entering business information such as purchase, sales, export warehouse. 
  • The result is data that is automatically entered in the window general accounting (ledger or diary - ledger,...) or the windows, the cards detailed accounting related.

+ End of year (or any time of need):

  • Accounting made manipulate the lock window and create financial reports. The software automatically collated data synthesis with detailed data, detect and warn about mistakes. 
  • When the end of the accounting period, the account books and vouchers are printed out of paper, close the book, and in compliance with the legal procedures according to current regulations.
trình tự ghi sổ kế toán trên máy vi tính
Comparison of accounting crafts & accounting computer

Tham khảo thêm các bài viết về quy định kế toán: 

5. Comparison forms of computer accounting accounting and crafts

Sequence bookkeeping on a computer similar sequences bookkeeping, but accounting forms on a computer there are some differences as follows:

Accounting crafts Accounting computerized
Concept Is the accounting system using the register and bookkeeping physics , to keep financial records. Is the accounting system that uses an accounting software, for recording and calculating the financial transactions electronically.
Distance calculator All the calculations are done by hand crafts. The user enters data, the calculations are done by computer systems.
Speed Slow. Faster.
Adjustment items Made to rectify the error. Can't fix the error.
Backup Can't. Can.
Balance trial Prepare as needed. Provided daily.
Financial statements Prepared at the end of the month, or quarter. Is provided in the button click.
so sánh trình tự ghi sổ kế toán trên máy vi tính
Some of the advantages and disadvantages of the bookkeeping on a computer

Tìm hiểu thêm các phần mềm kế toán Lạc Việt Accnet:

Issues such as data security, difficulty in sync information between departments, or handle the technical error arises in the form of accounting computers may delay the accounting process, causing disturbances in financial management. In addition, the storage, data protection, accounting for long time is also a concern.

LV DX Accounting ra đời để khắc phục những khó khăn này bằng cách cung cấp một nền tảng kế toán trực tuyến an toàn. Tất cả dữ liệu được lưu trữ trên đám mây với tính năng bảo mật cao, đồng thời hệ thống cho phép đồng bộ hóa thông tin dễ dàng giữa các bộ phận, đảm bảo quá trình kế toán diễn ra mượt mà, không gián đoạn. Nhờ LV DX Accounting, doanh nghiệp có thể tối ưu hóa quy trình kế toán trên máy vi tính, tiết kiệm thời gian, nâng cao hiệu suất. Khám phá ngay LV DX Accounting để trải nghiệm giải pháp kế toán tiên tiến, giúp doanh nghiệp của bạn vượt qua mọi thách thức trong việc sử dụng các loại hình kế toán trên máy vi tính!

PHẦN MỀM QUẢN TRỊ TÀI CHÍNH KẾ TOÁN LV DX ACCOUNTING

LV DX Accounting – phần mềm kế toán hàng đầu từ Vietnam với hơn 30 năm kinh nghiệm – mang đến giải pháp toàn diện, hỗ trợ doanh nghiệp quản lý tài chính dễ dàng, chính xác và an toàn. Lợi ích nổi bật của LV DX Accounting:

  • Ghi nhận chi phí, doanh thu nhanh chóng, chính xác từng con số.
  • Dễ dàng phát hành, lưu trữ, tuân thủ đầy đủ quy định pháp luật.
  • Cung cấp báo cáo thời gian thực, trực quan, hỗ trợ quyết định kịp thời.
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LV DX Accounting – trợ thủ đắc lực giúp doanh nghiệp tối ưu hiệu suất, gia tăng lợi thế cạnh tranh trên thị trường. Hãy trải nghiệm ngay hôm nay!

The popularity of accounting forms on a computer as a testament to the development of information technology in the field of accounting. With the advantages listed above helping businesses save time, cost, improve efficiency, financial management, thanks to which quickly resolved the financial issues that businesses are facing.

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Mai Huong
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The editor for the accounting of Vietnam with over 5 years of experience. Stand out with the ability to analyze profoundly the accounting regulations, tax policies, standards financial statements. Read more >>>

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