TikTok is no longer simply a social network platform entertainment, which has quickly become the sales channels most exciting current. Only in the year 2024, according to the report of DataReportal, revenue, ecommerce through the TikTok Shop in southeast Asia has reached almost $ 20 billion, of which Vietnam is one of the three market growth is strongest.
With the trend of digitization, consumer demand changing rapidly, many businesses are expanding distribution channels up TikTok to reach the customer young. However, what makes not less unit fret is: “Sales on TikTok you need the invoice't you?” “Sales on TikTok invoice how?”
This article will help business understand your obligations invoice when selling on TikTok, analysis of model popular sellers guide details how to export electronic invoice for each case. If your business is learn or start to develop solutions e-bills, don't skip any part of the article below.
1. Sales on TikTok there need an invoice?
TikTok Shop what is? Business sales on TikTok in what patterns?
TikTok Shop is trading electronic integrated right in the platform TikTok, which allows the seller galleries, sell products directly through livestream, videos, or shop page personal. The seller can be:
- Business has business registration, tax code
- Business, personal sales spontaneous
- Home sellers use the services of the agency or partner intermediate
Depending on the model, tax obligations, bills will be different, however all transactions of goods are possible within the range of tax administration, invoice, electronic, especially when business activity, often on TikTok.
Legal grounds on invoice when sales via TikTok
As defined in:
- Circular 78/2021/TT-BTC: manual electronic invoice from the date 1/7/2022
- Decree 123/2020/ND-CP: provisions of the bill vouchers in commercial transactions
All organizations and individuals selling goods, providing services both to the invoice, except in cases subject to not have to tax according to the method of deduction.
In addition, in circular 40/2021/TT-BTC, personal business on the floor of e-COMMERCE has revenue from $ 100 million/year and above are also subject to pay the tax to the invoice upon request.
Therefore, whether you are a business or businesses are selling on TikTok, the electronic invoice is required or very should perform, in order to comply with the law, build credibility with customers.
Who is to issue invoice? TikTok Shop or the seller?
TikTok Shop only plays the role of intermediate platform support display products, order processing, payment. Sellers – news business or individual owns booth – who is the direct sales must invoice for each order (if subject to export).
In some cases, if the business is authorized for the Tuesday operate the booth (agency, distributor), should clarify the role of legal responsibility for the invoice in the contract. However, the owner of goods who is ultimately responsible legally about the bill.
Summary:
- Business sales on TikTok required to produce electronic invoice for the transaction of sale of goods, if subject to the application
- Individuals or businesses can also sign up using electronic invoices according to the form if there is demand
- TikTok does not invoice for customers – the sale is subject to fulfill this obligation
If your business is in need solution deployment invoice electronically synchronized with orders, TikTok, refer to AccNet eInvoice – platform electronic invoice integration to help automate the process of – deposit – hosting bills, save time, ensure compliance with the law.
2. Sales on TikTok invoice, like how? (Detailed instructions)
This is the most important part in the implementation of electronic invoicing for sales activities on TikTok. Below is the full 5 steps to a business can be done, bill electronic right, enough for orders arising on TikTok Shop.
Step 1: Reception, information processing orders from TikTok
TikTok Shop has mechanisms to send order information to the seller via the following channels:
- Panel (TikTok Shop Seller Center)
- Email order notification
- API or software order management integration (if available)
Information should take include:
- Product name, quantity, unit price
- Buyer information: name, address, telephone number
- Ask about bill: yes or no, type VAT invoice or bill of sale in retail
- Free shipping, promotion code, discount (if have)
Important note: For customers who require a VAT invoice to collect in full:
- Unit name
- Tax code
- Company address
- Email invoice
Step 2: sorting bills need to set according to each situation
After receiving the order information, businesses need to determine the type of bills that need to set:
| Case order | Bills need to set up |
| Individual customers, does not require TITS | Invoices or bills synthesis the end of the day |
| Individual customer requirements TITS | Invoice value |
| Customer business requirements, BIG | Invoice value |
| Many small single-requires no invoice retail | The consolidated invoice (the end of the day / week) |
Note: a consolidated Invoice must still complete information for each transaction, which was signed numbers, send it to the tax authorities according to regulations.
Step 3: invoicing process, internal accounting
Businesses need to establish accounting procedures clearly to avoid errors, including the following steps:
- Check the validity of orders
- Has payment?
- Not destroyed, return?
- Have delivered the goods or are preparing?
- Collate customer information, sales
- Ensure the amount of money actually collected a match between TikTok Shop internal reporting
- Confirm tax rates apply (0%, 5%, 8%, 10%) purchase items
- Invoicing
- Enter the full information of goods, unit price, tax rate
- Specify order code TikTok in the notes section for easy control
- Sign invoice number
- Use digital signatures to ensure the legality
- Each invoice must be signed number before the release
- Released invoice
- Send invoices to customers via email, Zalo or system lookup
- At the same time sending up the tax office to ensure declaration and timely
Step 4: Send invoices to clients right time
The bill is one of the factors that are prone to mistake the most. Businesses need to understand:
- For goods delivered right: invoice immediately upon transfer of ownership (delivery or delivery in the warehouse)
- For goods delivered the following: invoice when finished delivery
- If advance payment – delivery after: still can invoice for the advance payment (according to point a, clause 1, Article 9 circular 78/2021/TT-BTC)
The wrong time can lead to:
- Sanctioned slow invoicing
- Cause deviations states tax
- Inconvenient for customers deduction (if the bill is backdated)
Step 5: storage, lookup, adjust the invoice (if available)
Storage:
- Electronic invoices must be stored a minimum of 10 years
- Can save the XML (required), PDF (reference)
- Should save with code orders TikTok for easy access
Lookup invoice:
- Should provide port lookup for guests to: email, order code, telephone number
- Specifies instructions to check the validity of the bill (through the General department of Taxation)
Correction / cancellation:
- If the wrong company name, MST: a part of the program, invoice adjustments
- If the wrong goods, unit price: invoicing alternative
- If the bill is wrong, not yet sent to the customer: can cancel repeat in the same day
3. The sales model on TikTok & regulations invoice respectively
For enterprises to deploy true enough obligations on electronic invoice when selling on TikTok, need to define the model business activities, by each model will have rules, how to handle various bills.
Business direct sales on TikTok Shop
Characteristics:
- Is legal persons have a tax code
- Can is a manufacturer, trader, distributor official
- Owner pavilion TikTok Shop, order management directly
Responsible for bill:
- Compelled to bill electronic code of the tax authority for each order (including unit price, small)
- If the customer does not request a VAT invoice is needed, consolidated invoicing by date (to declare revenue)
Solution hints: Businesses should use software electronic invoice has the ability to automatically sync with TikTok Shop, to help extract information orders, issuing invoices automatically.
Personal or business selling on TikTok
Characteristics:
- There is no legal personality, often works with small-scale or individual self-development
- Can register TikTok Shop with id, bank account, personal
Provisions of the bill:
- If a revenue of over 100 million/year, subject to payment of tax exchange, and must be invoiced if the customer requires (according to circular 40/2021/TT-BTC)
- If below the threshold, not mandatory but should voluntarily use electronic invoice to create credibility, serves the purpose of accounting, collaboration, B2B
How: Individuals can sign up to use electronic invoices according to the form of the tax authority, or through service providers such as AccNet eInvoice, with simple process, only need:
- Individual tax code
- Identity/CCCD
- Equipment sign out (USB token or registration number through SIM)
Many businesses have applied electronic invoice voluntary to:
- Declaration revenues more transparent
- Attract business customers
- Easy to extend to other flooring other e-commerce (Shopee, Lazada,...)
Business sale through the intermediary or agency TikTok
Common situations:
- Business authorization for the agency to operate booth TikTok Shop, responsible livestream, run ads, processing orders
- Business is still the unit of invoice to the end customer (because is the official sales)
Rules:
- Though the agency on behalf of deployment, operation, who owns the goods still have to be the party in whose name the invoice
- Need to have a contract three side clear between: business – agency – customer (if available)
Recommendations:
- Businesses should use the system of electronic invoices have authorized the establishment – the browser – signer to control the whole process, especially when there are parties Tuesday to participate.
4. The risks if no invoice when selling on TikTok
Neglecting obligations invoice when selling on TikTok not merely administrative error, which can entail a series serious risks for businesses, in particular:
Violations of legal regulations, sanctioned, tax arrears
According to the Decree 125/2020/ND-CP, the behavior as:
- No invoice
- Invoices not the right time
- Hide sales revenue...will be sanctioned from 2 million to 20 million, even tax arrears, determined sales tax, seriously affect the business operation.
Loss of reputation with customers and partners
Business customers (B2B) or organizations usually require a VAT invoice to serve for the purpose of accounting, tax deductible. If you do not provide timely invoices:
- Take large orders
- Being judged unprofessional
- Risk in relation to long term cooperation
Not qualified financial transparency – hard call capital, bank loans
Electronic invoice certificate is legal and valid only to show revenue in the financial statements. Teen invoice means:
- Can't prove cash flow legitimate
- Not enough credit profile, when you need loans, call capital
- Difficulty in audit or tax inspection
Summary: Business sales on TikTok required to deploy electronic invoice as soon as possible to avoid the risk of legal, financial and brand reputation.
5. Hints, solutions, electronic invoice matching business selling on TikTok
With peculiarity is the online sales channel, processor speed, single pass, enterprises need solutions electronic invoice has the following criteria:
Automate process invoices from orders, TikTok
Minimize manipulation craft, reduce errors, increase speed processor:
- Sync orders from TikTok Shop
- Automatic invoicing form
- Automatically send email to guests
Easy to use, rapid deployment, no need for infrastructure complex
With the small and medium enterprises, it is important to:
- Don't need IT team specialized
- Can invoice via browser, phone
- Register number flexibility through USB token, sign, remotely through the cloud/HSM
Support multi-model sales – business, corporate, agency
The system should fit with:
- Big business has many booth
- Business personal need to register to use invoice form
- Model agency intermediary operated shop for brands other
Proposed solution: AccNet eInvoice platform is the electronic invoice was developed specifically for the modern enterprise with the ability to:
- Connect data from TikTok Shop
- Billed automatically according to process orders
- Centralized management bill according to each label, booth
- Full support from individuals to businesses, multi-branch
👉 If you are implementing bill electronic service sales on TikTok, register for free demo AccNet eInvoice to experience even the possibility of optimizing the operating – accounting – tax.
ACCNET EINVOICE – INVOICE PROCESSING FAST, COMPACT, NO ERROR Business use AccNet eInvoice report: save from 100 to 300 million/year compared with the traditional invoice 👉 Per flaws on the invoice can cause you to be fined up to tens of millions of >>> Switch to AccNet eInvoice – handle it right from the start! SIGN UP CONSULTATION AND DEMO TODAY
6. FAQ – answer faq
Question 1. TikTok has invoices to customers?
- No. TikTok is just the intermediate platform, not third party, direct sales, so the seller is responsible invoice.
Question 2. Personal sales on TikTok there need an invoice?
- If a revenue of over 100 million/year, individuals still have to pay tax, the invoice upon request. Can register to use electronic invoice according to the model.
Question 3. Have any software support invoice automatically from TikTok Shop?
- Yes. AccNet eInvoice is a invoice software electronics can be integrated, synchronized data from TikTok Shop, support invoice automatically to each order.
TikTok Shop offering a chance to booming sales for the business, but also sets out a requirement for legal compliance more demanding – especially “sales on TikTok invoice how”. Understand your obligations, determine the right business model, implementing electronic invoicing basically right from the start will help your business:
- Avoid tax risks
- Increase professionalism in the eyes of customers
- Ready to expand the scale, distribution channels
Don't let the bill become a point of congestion in operation. Let AccNet eInvoice help you automate the entire process set – up – send bills, synchronized with orders, TikTok, ready to spurt revenue today.
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