When trading on TikTok, especially in activities such as running ads, TikTok Ads, purchases from TikTok Shop or hire KOLs/Creators, an issue that “headache” for accounting, financial management is: “How to get valid invoice from TikTok?”
This article will clearly explain the essence, detailed instructions how to get invoice TikTok according to each situation, warning of the risks if the business is no good control bill. From it help you actively build process accounting – finance standard tuning, in accordance with the latest regulations on the electronic invoice. At the same time, the article well for you to add solution electronic invoice reliable dedicated business number conversion.
1. Any business should take the bill when shopping on TikTok?
Not everyone will need to take the invoice from TikTok, but with business, it is imperative factor to ensure compliance with legal, financial control.
Business purchase ads, TikTok Ads
This is the most popular subjects wishing to take the bills. The account of your advertising budget on TikTok usually very large, from a few tens of millions to hundreds of millions/month. If there is no valid invoice:
- Not be included in the cost of valid
- Can be eliminated when tax settlement
- Prone to doubt cost is not transparent
Therefore, accounting – financial need build process inspection, storage, handling invoice ad TikTok.
Trading companies purchase from TikTok Shop
Many businesses import goods from TikTok Shop to sell back on the floor, ecommerce, store, or livestream. However:
- If there is no VAT invoice → goods invalid → no declaration is input → lose the ability to tax refund, increasing the actual cost
- High risk if the tax authority to check the source of goods
Therefore, priority should choose the seller can invoice the electronic valid or has software solutions to support traceability, test voucher purchase.
Enterprise rent KOL/Creator on TikTok
Business case hire KOL (the influence) or TikTokers promote products through the TikTok Live, TikTok Feed,... is also a form of “advertising services”.
- If KOL doesn't have a legal personality → difficult invoice
- If there are legal → to ask contract & invoice enclosed
Missing bills in the case, this will lead to the cost of “lost” when the tax inspection.
The parts that need control bill TikTok in business
- Accounting: check stock from the input, accounting valid
- Room shopping: make sure seller is eligible invoice
- Marketing: planned to spend the advertising budget, hire KOL have invoice
The connection of these parts with a platform electronic invoice will help business synchronous control, avoid missed bills in the process of commissioning multi-channel.
2. How to get invoice TikTok – process in detail according to each case
How to get invoice TikTok is not simple because the platform does not directly issue an invoice in all cases. Depending on the type of transaction, the service provider (TikTok Shop, TikTok Ads or seller international), process the bill will be different. Here are the common situations, instructions specific to the business disposed of properly.
Case 1: Purchase on TikTok Shop – How to get invoice from the seller
TikTok Shop role is floor ecommerce. When businesses buy goods (equipment, gifts, marketing tools...), parties responsible invoice is the seller (seller), not TikTok.
Step 1: Identify the seller is eligible to bill or not
- Before buying, visit product page → section "information for sellers"
- Find the signs, such as business name, tax code, address, clear, or the commitment “can export VAT invoice on request”
- If the seller information is not clear or is personal → high possibility no invoice
Practical tip: You can filter, prioritize the shop of major brands, shops genuine, official distributor.
Step 2: request invoice immediately after ordering
- Immediately after completing the order, contact the seller through the “chat” (Chat) in the application
- Provide the information invoice:
- Business name
- Tax code
- Headquarter address
- Email invoice
- Specifies the time required to get an invoice (for example: within 3 days after delivery)
Step 3: Receive and check the electronic invoice
- Seller will send invoice form:
- PDF File with link lookup bills on the gate, electronic
- Or XML file, code bills if they use the system of electronic invoice standard
- Check out the following factors to ensure valid invoice:
- Have the full information of your business
- Have the tax code the seller
- With digital signature
- Has the release date, invoice number, symbol, description of goods
Step 4: store and collate
- Download and save the invoice as soon as received
- Table setting tracking: order Code – value – The seller – Bills respectively
- Reconcile invoices with orders already paid during the cost report periodically
Case 2: Run ads, TikTok Ads – How to get invoice from TikTok
TikTok Ads is the advertising platform businesses use to reach customers through video TikTok Feed, livestream... Business payments directly to TikTok so bills will be due, TikTok released.
Step 1: set up your account right standard business
- Truy cập https://ads.tiktok.com, đăng ký tài khoản doanh nghiệp
- In the section “Account Settings” → the “Billing Information”
- Filling accuracy:
- Business name
- Tax code
- Address
- Country: select Vietnam
- Email invoice
Note: If you set up the account under the form of personal or non-income tax code → will not be given the VAT invoice is valid.
Step 2: Make payment and complete the campaign
- TikTok Ads there are 2 forms of payment:
- Manually (Manual): recharge ago → goal gradually
- Automatic (Auto): TikTok except money cyclical
- After payment transactions → system TikTok will register, create a profile corresponding bill
Step 3: Download VAT invoice
- Visit TikTok Ads Manager → Billing → Transaction History
- Select timelines need the invoice
- Press the “Download Invoice” → get the bill in the form:
- PDF VAT Invoice if eligible (have the tax code)
- Or Service Invoice international if account, sign up through system of foreign
VAT invoice by TikTok released have valid values for accounting advertising costs – if any of the tax code, the electronic signature to the business clear.
Case 3: Purchasing goods from the seller international (Taiwan) – Bill valid?
This is the case, the business purchases from seller abroad through the TikTok Shop or get deliveries from the warehouse international. The taking of bills difficult. Common situations:
- The seller does not register business in Vietnam → no tax code in the country
- Bill only as “commercial invoice” (commercial invoice), no code lookup in Vietnam
- Bill no digital signature standard of the General Department of Taxation
Handle it?
- Ask seller provide commercial invoicestated:
- Seller name, address, country
- Product – number – the unit price
- Total money, release date
- Do not take into reasonable cost when settlement tax unless the business has declaration and implementation of tax obligations, the contractor (in case of purchase of services)
- Recorded to internal cost control, marketing or input goods, but need to distinguish types of costs have been deducted – is not except when filing tax reporting
Case 4: Enterprise rent KOL/Creator on TikTok – get invoice not?
Increasingly many businesses hire KOLs to promote products on TikTok. However, not KOL would also have legal personality to the invoice. How to handle standard tuning:
- Before signing the contractask KOL provider:
- Tax code of personal or business
- Commitment can export VAT invoice for communication services
- Case KOL can't invoice:
- Consider asking them to cooperate through an agency can export bills
- Or business needs tax declaration contractor if the payment exceeds the threshold
- Accompanied by proof of payment transfer, contract, job description, to prove the cost is reasonable – checking service tax after this
3. Risks when businesses don't take bills, TikTok
't control bills TikTok not only affect the accounting – financial, but also entail more serious consequence of legal administrators.
Take reasonable cost when tax settlement
- The tax authorities only accept costs are valid invoice
- If no bills from TikTok → business complete loss of expenditures that when settlement
- The account, such as advertising, purchase, lease KOLs are of great value → significant damage
Difficult to control the marketing budget – purchase
- No invoice → do not track is budget food expenditure
- Cause deviation budgets, marketing, weight loss for financial reporting
- Cause difficulties for the meeting, financial reporting, internal management
Not valid when accounting cost of sales – marketing
- Guide to accounting records is not fully susceptible to exclude costs when audits
- Loss of corporate reputation in the capital calls or internal audit
The risk of arrears of tax, penalty, administrative
- According to the Law on tax Administration 2019, behavior declare no cost valid invoice can be sanctioned from 5 million to 20 million/violations
- If detection status recur, business can be the entire corporate INCOME tax related to expenditures that
The safe solution is to use AccNet eInvoice – invoicing software allows electronic business storage, check, tracing bill from platforms such as TikTok in a valid manner, protect the business risk, legal, finance.
4. Trends & new policy on electronic invoices related TikTok (2025)
Due to the operations of buying and selling – advertising on TikTok strong growth in Vietnam, the country had more moves clasped management bill from the platform, ecommerce, which has TikTok Shop, TikTok Ads.
TikTok Shop will not be responsible for electronic invoicing?
According to circular 40/2021/TT-BTC and circular 78/2021/TT-BTC, the floor ecommerce to:
- Provide transaction information to the tax authority
- Ensure the seller made the right obliged to issue electronic invoices
However, no mandatory regulations TikTok to invoices instead of the seller, but the Finance Ministry is building the roadmap apply the same as with Shopee, Lazada, of which the right companion in the control obligations tax bill.
TikTok Ads - rightful role of electronic invoice international
Bill by TikTok released often are of two types:
- VAT Invoice (tax information is valid and in accordance with Vietnamese) – applies when a corporate account is set up properly
- Service Invoice international (no code lookup in Vietnam) – often used for accounts registered through the agency for international
If you use invoice international business needs:
- Declaration in the form of buying services from abroad, pay withholding tax (if need)
- Check the validity with the department of taxation before putting on the cost
The latest data on the cost control, marketing & bill TikTok
According to the report from the General Department of Taxation Vietnam (2024):
- More than 32% of the cost of advertising TikTok of business no valid invoice
- Of these, 61% were kind when tax settlement do not have original documents
- The proportion of businesses fined for violations bills increased by 22% compared to 2023
The figure shows the control bills TikTok is no longer internal, which become elements of strategy to protect the financial, legal.
Proposed solution: Businesses should actively digitizing the entire process, invoice processing, in particular from the platform difficult to control as TikTok. AccNet eInvoice is the right option to:
- Integrated data from the campaign TikTok Ads
- Automatically stored invoices according to standard regulations
- Access, collate and report service audit – tax inspection
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5. FAQ – answer faq about taking bill TikTok
Question 1. TikTok has automatic invoice when purchasing business aviation?
- No. TikTok is just the intermediate platform, the seller is responsible for the invoice. Business must actively request.
Question 2. Bill TikTok Ads is valid when the tax declaration in Vietnam?
- Yes, if the business is set up your account the right way, enter the tax code, receive a VAT invoice by TikTok released.
Question 3. Can retrieve the invoice TikTok has past due not?
- Purchase case. With TikTok Ads can retrieve back in your transaction history 6 months. With TikTok Shop, depends on the seller.
Question 4. If only the commercial invoice from the seller foreign countries, there are costs not?
- Possible, but non-deductible VAT. Should only be used with stock from additional, if there is no bill in the country instead.
Question 5. There should integrate bills TikTok on accounting software business?
- Very recommended. The integration over AccNet eInvoice help businesses save time, control data better, avoid risks when tax inspectors.
Commercial activities, advertising on TikTok is becoming increasingly popular in the business in Vietnam. However, the lack of transparency about the bill can make businesses encounter many risks:
- Lose the right to deduct tax
- Don't legalize cost
- Vulnerable to sanctions during the inspections
Therefore, the solution lies not in the “dodge”, which is actively building control system bill TikTok right from the start. Let's set up the process, how to get invoice TikTok clear: select supplier reliable, ask for the bill from early test voucher carefully. In particular, should use software electronic invoice AccNet eInvoice, to:
- Automatic storage – check – compare bill TikTok
- Classification of expenses by source (advertising, goods, services)
- Data sync with accounting software, support, tax declaration,
Don't let the expense huge on TikTok become “cost silently” is not recorded. Take control starting today with solution electronic invoice comprehensive AccNet eInvoice.
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