Top 6 Ways of storing electronic invoice first on the most effective 2024

Posted on by Mai Hương
Storage of electronic invoices is form allows to copy the whole invoice input, output, or the invoice import and export stored on the device such as USB, CD....On the other hand, they can also be stored online to ensure the security and safety of data.

How to store electronic bill legal and optimal? This seems to be the factors that businesses should care and know at this time. So how to store electronic invoice input, output what is the effect? The same AccnetERP refer to the following article to get 6 ways conservation bill best for business (New 2024).

1. Create a new email completely used to store electronic invoice

How to store invoices electronically buying, selling out is to avoid misplaced email as well as be passed information between all gold another email. Therefore, it's best to set up a private email to receive electronic receipts input and also for the convenience of management.

  • Step 1: You set up a new email for business
  • Step 2: Inform the customer when the invoice, then send to email this new.
  • Step 3: Download the PDF and XML files on your computer when electronic invoice when sent to the new email
  • Step 4: Save electronic receipts input in a separate folder and save in a month/quarter or provider name to easy-to-follow, search as needed.

cách lưu trữ hóa đơn điện tử đầu vào

2. Receive invoices via email and print to paper to storage

This form of craftsmanship quite a lot, but most people do accounting work all familiar. For this form, then, business will have to spend more expenses for printing and storage.

  • Step 1: You on the email invoice
  • Step 2: Select the electronic invoice is side partners send it into the PDF.
  • Step 3: Click to print out a paper.

cách lưu trữ hóa đơn điện tử

3. How to store bills on the Folder the computer or Drive

How to store invoices electronically input, output this just help you to save cost and reduce the time for finding as storage form of paper craft.

  • Step 1: You on the email invoice
  • Step 2: Choose bill electronic buy-in.
  • Step 3: Download file PDF, XML and stored in Folder or Drive

Lưu trữ trên bảng kê Excel

4. Storage on the board statistics Excel

For this form are quite common and accounting are often used. After the bills head into the people working in accounting will be done data entry information to the excel file to track and lookup the link to the mailbox.

  • Step 1: You set up an excel file with the title bill of business includes content such as: STT, the buyer, the invoice Date, Link, bill,...
  • Step 2: Log into the email invoice
  • Step 3: On each bill electronic copy link code lookup bills.
  • Step 4: Paste each link lookup electronic invoice to the corresponding line with the information.

cách lưu trữ hóa đơn điện tử đầu vào

>>> Refer to the related article:

5. User software is the storage bill electronic buy in, sell out

In the era of technological innovation and trends conversion number, then use software invoice management input is effective. To help users easily manage and store electronic invoice.

  • Step 1: You set an email to receive electronic bills.
  • Step 2: Sign up with a provider about the use of software to manage electronic invoice
  • Step 3: Vendor will install application on the computer and automatically update information when we have new bills up accounting software.

Manage your bills first on craft was no longer meet the needs of the business. The use of management software electronic invoice help you easy storage, automate the whole management process. From setting up email invoice to sync data with accounting software, all manipulations are done quickly and accurately. With LV eInvoiceyou will always feel secure when every bill is smart management, reduce risk, save time significantly. Discover now to experience the difference!

SOFTWARE ELECTRONIC INVOICE LV-EINVOICE

Management software electronic invoice LV eInvoice fully integrated features from invoicing, number, storage, to automatically send invoices to customers in just a few seconds. System high security level of company shares information, Lac Viet ensure that all corporate data is securely protected

Benefits of using software electronic invoice LV e-Invoice includes:

  • Don't cost the cost of printing, storing papers
  • Automatically create, digitally sign, send and store invoices
  • Complete the process to issue bills in few seconds
  • Always updated according to the legal regulations latest
  • Flexible integration with the accounting system and ERP
  • Easy to use for all users
  • Technology advanced encryption protect your data before any risk of loss

With LV e-Invoicemanaging invoices has never been easier. Let us accompany you on your journey of corporate culture, creating sustainable value. Choose Vietnam - Choose the reliable and top quality.

cách lưu trữ hóa đơn điện tử6. How to store electronic receipts input on the external device (USB, CD)

To avoid the risk of data loss electronic invoice due to a broken computer, then you can use the storage bill on an external device.

  • Step 1: You log in to the email invoice by the seller sent.
  • Step 2: You access each invoice and implementation download PDF file, XML.
  • Step 3: You save 2 files of electronic invoices to external devices such as USB, CD...

Lưu trữ trên các thiết bị ngoài

The rules on how to store electronic invoice: 

According to the content outlined in article 11 of the Decree 119/2018/ND-CP on how to store invoices. Then to save the invoice must satisfy the rules are as follows:

  • Invoice must be stored and preserved by electronic means.
  • Agencies, organizations, businesses and individuals are entitled to choose the form of storage and preservation of electronic invoices according to the technological capabilities and peculiarities of their own.
  • Safety and security guaranteed invoice information is not altered, and skewed during storage
  • The storage time is right and enough according to the rule of law
  • Bill was printed out of paper or lookup when required
  • Bill expires if no other provisions of the competent authorities, shall be allowed to destroy.

Above is a few share on how to store electronic invoice inputoutput if you want to get more information or and rewarding weekly, don't hesitate to contact AccNet ERP for advice and support:

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Mai Huong
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The editor for the accounting of Vietnam with over 5 years of experience. Stand out with the ability to analyze profoundly the accounting regulations, tax policies, standards financial statements. Read more >>>

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