Electronic invoices can be downloaded from many different formats, the most common is PDF and XML, in order to serve the purpose of storage, collation, tax declaration. PDF format enables enterprises to easily print, send invoices to customers, while XML format is commonly used for the tax declaration to the tax authority. Download and stored properly will help businesses and protect the rights in the transaction. Let's Accnet find out now download the electronic invoice under the articles later!
1. Download the electronic invoice as PDF and XML
Step 1: log into the system to manage electronic invoice
- Open your web browser has a stable internet connection, access management system, electronic invoice of the service provider that the business you use, for example, LV eInvoice, VNPT, MISA, BKAV....
- Enter the login name/password due to the service provider level.
- If you forgot your password, please use the function "Forgot password" or contact the support department of a provider to regain access.
- After entering the correct information, click "login" to access the system.
Step 2: Search for electronic invoices need to download (download) PDF file/XML
- A successful login, you will be taken to the main interface of the system. Here, select "lookup receipts"
- Enter criteria such as invoice number, tax code of the customer, customer name, time period, issue an invoice. Press "Search" or "lookup" for the system to display a list of invoices that match the criteria you entered.
Step 3: See electronic invoice before making way to download PDF file/XML
- When the invoice list is displayed, select the invoice you want to make how to download (download) electronic invoice by clicking on the link or the icon “View details”. The system will open a new window or part on interface displays the detailed content of the bill.
- Before download bill about, please check carefully the important information such as invoice number, customer name, tax code, amount, other information to ensure accuracy.
Step 4: How to download the electronic invoice as PDF or XML
In the preview the invoice, you will see the option to download the bill on the computer. Typically, the system will provide two main options is to download PDF format or XML.- Download invoice as PDF: Click on the option "Download PDF" or "Download PDF" to download bill at the computer for the purpose of printing/sent via email to the customer. PDF invoices are often displayed in the form of electronic like a bill regular paper.
- Download invoice in XML format: If you need to make how to download (download) electronic invoice to cater for the tax declaration, select the option "Download XML" or "Download XML". XML File that contains structured data, often including detailed information about bill electronic signature of the provider. This XML File compatible with the accounting software.
If in case the software does not have a place to download the XML file, you can through your lookup of GOV (https://hoadondientu.gdt.gov.vn/), the pages lookup own software invoice (https://accnet.vn/tra-cuu-hoa-don-dien-tu) to load by:
- Copy code bills you want to download XML file in the system management HĐĐT belong provider you are using
- For the billing code in the box lookup, enter the captcha code respectively. Then click the button “lookup receipts”
- Appearance panel information, invoice details, click on the button "Download XML"
Step 5: storing electronic invoice after done downloading
- Click the download option, the system will ask you to select the folder stored on the computer. You should set the file name to something easier to manage, for example, "Hoadon_01_2024.pdf" or "Hoadon_01_2024.xml".
- After download, please open PDF file/XML to check out. For PDF, make sure all the information on the invoice is displayed properly. For the XML file, you can use software such as iTaxViewer accounting software to open and check the content of a file, data is not error in the implementation process how to download (download) electronic invoice.
- To ensure safety, you should backup the file bill on an external storage device such as portable hard drives, USB, cloud storage
2. Mandatory condition before download the electronic invoice
The conditions necessary to carry out how to download (download) electronic invoice easy:
- Business need to have account access management system electronic invoice of the service provider.
- Accounts allow only people have the right to limit access to the system.
- The computer needs to be installed support software such as Adobe Reader to open the direct PDF file.
- The XML format should be opened by the specialized software such as iTaxViewer, accounting software, management software, electronic invoice.
- Download the electronic invoice requires a stable internet connection. A slow internet connection lead to errors in the download process bills, lost time.
3. Note when performing the downloading electronic invoice
Although business download file the bill in the form would also need to note the following points:
- After performing download the electronic invoice format PDF/XML, you need to open the file, check the entire information to ensure that there are no errors or false information.
- If you detect errors during the download, contact your service provider to fix.
- You should create the folders according to the month, year, type of invoice to be easy to manage, find, as and when necessary.
- Backup electronic invoice out the external storage device to avoid data loss due to a technical issue.
- In accordance with the law, a business must archive the electronic invoices in a given time period, usually 10 years.
- Electronic invoice that contains the important information about the transaction, so you need to secure this information in a rigorous way, avoid being exposed, use the wrong purpose.
Download the electronic invoice PDF-format/XML is an important step to declare tax. Please always save the invoice system, backup data regularly. Hope that the detailed instructions in this article will help you to download the electronic invoice in a convenient way.
CONTACT INFORMATION:
- THE COMPANY SHARES INFORMATION, LAC VIET
- 🏢 Head office: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
- ☎️ Hotline: 0901 555 063 | (+84.28) 3842 3333
- 📧 Email: info@lacviet.com.vn
- 🌐 Website: https://accnet.vn/
Theme: