When the switch number outbreak, many businesses produce — distribute in Vietnam stood before requesting urgent: transferred from admin craft, discrete luxury model operating data focus. ERP system of Vinamilk is one of the typical story about how a big corporation to take advantage of technology to standardize processes, optimize costs , improve capacity decisions. This article analyzes the status quo prior to deployment, technical solutions , management that Vinamilk has been applied, at the same time drawn to the practical lessons for business is to learn , to develop solutions accounting — financial.
1. The state administration of Vinamilk before implementing ERP
Before Vinamilk embark on ERP project (start to mold development from about 2007), this business having the same kind of problem that many companies manufacturing — distribution are also experiencing. Here is in-depth analysis, cum the warning signs that the business you should check out.
Software systems discrete — data fragmentation
- Current status: Each of the departments operated on separate software (accounting, sales, warehouse, QC...), save data scattered, lack of “a single data source” (single source of truth).
- Consequence for accounting: Difficult to control, vouchers, general reports slow, metrics do not match between sales reports , inventory, leading to false when the financial reporting or price.
- Check points for business: if you still use many Excel file exchange via email in order to control sales/inventory, it is a sign priority system integration.
Manage import — export — inventory crafts
- Current status: Many manipulations recorded import/export manually (Excel) update not in real time.
- Consequence operation: response Time of the supply chain is slow, error input common, easily lead to out-of-stock in the channel retail or inventory excessive in the center. Costs of storage increase capital turnover reduction.
- Practical suggestions: Apply WMS or at least upgrade process import/export up mechanism to scan code, plots , automatically synced to report stock is the minimum step.
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Accounting – financial trouble due to the handcrafted
- Current status: accounting crafts, much evidence from documents, the approval process is not automatic.
- Consequence: Wrong number in the record window, compliance risk, spending a lot of time to work on inventory, reconcile debts and tax reporting. No data operation details (for example, depreciation in assets, consumable supplies in batches) makes the cost of production does not reflect the true reality.
- Tips for CFO / chief accountant: Priority automation stitching for control (bank reconciliation), debt management details according to the distributor/dealer, ensures continuous flow of stock from electronic to reduce errors.
Process activities , the production is separated
- Current status: The steps from purchase → production → warehouse → sales less connected, causing overlapping responsibility , delay in flow of information.
- Effect: Reduced production capacity, the production cycle is prolonged, difficult performance reviews each line/power plant.
- Quick quiz: If the planned production is still based on emotional or historical data separate businesses that need additional module MRP/APS integration with sales , warehouse.
2. ERP system of Vinamilk – platform transfer from crafts to admin number
Architecture multi-platform deployment strategy overall
The other, with many businesses only select a single solution, ERP system of Vinamilk is designed as an ecosystem technology platform combines the power of three “big” in the field of business software:
- SAP – charge management customer relationship management (CRM), optimal sales data , market.
- Microsoft – apps, Power BI , Dynamics (Solomon) for analysis, reporting , management accounting.
- Oracle E-Business Suite – charge of core financial, manufacturing , supply chain.
Three platforms are connected by layer integration middleware (middleware) used technology Enterprise Service Bus (ESB), API, web services – allows the module to communicate, share data, real-time sync between dozens of factories, distribution centers of Vinamilk across the country.
Data infrastructure:
- Data is stored on the management system as strong as Oracle Database , MS SQL Server.
- Model two data centers (Data Center) in ho chi minh CITY.CITY , Northern ensure high availability , the ability to recover quickly if an incident.
- In parallel, Vinamilk, system deployment, backup , Mirror Database to meet the standards of international audit of safety data.
Security: Each insider transactions are controlled by access rights (role-based access) encryption when transmitting. Periodic system backups and test restores to ensure that accounting data, inventory turnover is always absolutely safe.
The analysis core in the ERP system of Vinamilk
- Financial – accounting
This is the “heart” of the entire system. ERP help Vinamilk automate most of the accounting profession:
- General accounting (GL) , accounts receivable/payable, directly connected with the banking system through Payment Automation to the payment provider automatically.
- For control public debt instant between the accounting department , sales department, significantly reducing the risks of wrong number of vouchers.
- Tracking cash flow, real-time support CFO take investment decisions , coordinating the budget flexible.
- Production & Demand Planning (MRP/PP)
ERP allows for Vinamilk to plan production according to the forecast consumption, automatic calculation of required materials, coordinating the production schedule for each line. When sales data changes, the system automatically updates , re-planning (rescheduling), help reduce inventory, raw materials , avoid the shortage of products.
- Quality management (QM)
From raw materials to finished products, ERP tracking targets QC/QA, recorded test results , record keeping, quality electronics. All deviations are alert, help Vinamilk maintain strict standards for the dairy industry.
- Supply chain & Purchasing (SCM – P2P)
ERP support supplier evaluation according to KPI, automatically activate the buy menu when inventory drops below the safety threshold scheduler, shipping optimal. Thanks to that, the supply chain of its rhythmic activity, reduce logistics costs , delivery time.
- Warehouse management (WMS)
System WMS allows location tracking of goods in batches, expiry date, status inventory. As raw materials for the factory, the software automatically recorded the number of updates right for accounting. This helps to sync inventory – accounting – production in just a few seconds.
- Sales & distribution (SD)
ERP help Vinamilk control the entire distribution chain: from orders, promotional discount to delivery , public debt distributors. Through the mobile app, distributors can send order updates , sales, according to real time help the company forecast demand faster , more accurate.
- Analysis & reporting (BI/Analytics)
A strong point striking is Vinamilk integrated Power BI , Machine Learning to create dashboard intelligent analysis. The system displays the KPI's such as sales, production performance, rotation of inventory, help leadership track “health” business in real time. Some module BI also use machine learning (machine learning) to forecast trends, consumption , early warning risk of excess/lack of goods.
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Benefits breakthrough that the ERP system of Vinamilk bring
- Optimal performance workforce: automation tasks, accounting, data entry, control significantly reduces the volume of manual work , administrative costs.
- Shorten the production cycle – delivery: process contact information from MRP → warehouse → delivery helps to reduce lead time , increase productivity.
- Improve the quality of traceability: ERP recorded each step of the production process – from the batch of milk input to when the finished product, ensuring access to clear, transparent.
- Advanced capability financial management: CFO , Board of directors can view instant reports profits, sales, cash flows to make decisions quickly and accurately.
3. Challenges when deploying way Vinamilk pass
No ERP project how “easy” – especially with the scale top as Vinamilk. The deployment process also go through many challenging stages:
| Group challenge | Detailed hard | Solution Vinamilk apply |
| Change process & culture | Employees afraid to change, afraid to lose the habit, lack of technology skills. | Vinamilk deployment, Change Management, comprehensive building Community internal users (Community of Practice) to share experiences , to support each other. |
| Financial resources – hr | ERP project requires cost copyright, infrastructure, technical team, large. | Vinamilk established the center for information technology (IT Center of Excellence), continuous employee training through e-learning, videos , live course. |
| Integrated technical data | The data from the old system, branch, plant other format, hard sync. | Use middleware + API to merge data, system deployment, backup , restore, backup data, ensuring information security. |
4. Lessons , hints ERP implementation for corporate , medium, small
Deployment of the ERP system of Vinamilk is not just a technology project, but also the process of restructuring comprehensive enterprise operations. Based on the experience of Vinamilk can draw practical lessons for Vietnamese enterprises, especially medium business , small (SMEs).
Starting from the core needs, not chasing trends
A common mistake of many business's ERP implementation because “other people do”. While Vinamilk start from the inner problem – discrete data, difficult to control the supply chain, reports slow – then SMEs should learn to follow that approach: invest only when we truly understand the needs of yourself.
Leaders must lead
In Vinamilk, the leadership plays a central role in all stages of ERP implementation, from supplier selection to testing and commissioning. With SMEs, the commitment from leadership is a key factor that decides to help team consensus, avoid the status of “half-hearted” or leave it midway.
Step by step extended – deployed in stages
Instead deployed simultaneously, Vinamilk choose how divergence according to the department , scale, while ensuring risk control just easy calibration system. SMEs should also start from the analysis as essential as accounting, sales, purchases, then expanded into warehouse, production or personnel.
Training , switch user awareness
ERP can't operate efficiently if employees don't understand or have not yet believe in the system. Vinamilk strong investment for internal training – this SMEs can be done in a smaller scale by training key for the group key personnel.
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Select implementation partner have an understanding of the peculiarities Vietnam
One of the factors to the success of Vinamilk is the companion of the ERP vendors knowledgeable manufacturing industry , regulations, Vietnam. With SMEs, should prioritize the solution in water has the ability to customize flexible support rapid deployment , cost reasonable.
5. Giải pháp kế toán ERP phù hợp cho doanh nghiệp Việt Nam - AccNet ERP
If Vinamilk choose ERP system global as SAP to administer a large scale, then the business Vietnam can totally start the journey switch digital platform with ERP than – typical is AccNet ERP.
AccNet ERP is accounting software – business management integrated ERP, designed specifically for the Vietnamese market, with the advantages of:
- Meet standard accounting Vietnam (VAS) , the tax rules latest.
- Integrated AI financial assistant, helping business analysis quick report, predict trends, costs , revenues.
- Flexible customization, tailored for each model business (trade, production, services,...).
- Deploy fast, reasonable cost, support all models, on-premise , cloud.
Thanks so AccNet ERP helps business starting from the analysis of the core such as accounting, sales, purchases, then easily expand into a comprehensive ERP system, similar to route the success of Vinamilk – but at scale , budget more optimal.
PHẦN MỀM KẾ TOÁN ACCNET ERP TÍCH HỢP “TRỢ LÝ TÀI CHÍNH AI”
With 7 phân hệ lõi tích hợp từ kế toán, bán hàng, mua hàng, sản xuất, kho vận, nhân sự đến phân phối, phần mềm quản lý doanh nghiệp AccNet ERP tạo nên một hệ sinh thái quản trị tài chính – điều hành khép kín, đồng bộ thông tin xuyên suốt:
- Tài chính – Kế toán: Quản lý quỹ, ngân hàng, tài sản, giá thành, công nợ, sổ sách tổng hợp. Hơn 100 mẫu báo cáo quản trị tài chính được cập nhật tự động, đúng chuẩn kế toán Việt Nam.
- Sales: Theo dõi chu trình bán hàng, từ báo giá, hợp đồng đến hóa đơn, cảnh báo công nợ, hợp đồng đến hạn.
- Mua hàng – Nhà cung cấp: Phê duyệt đa cấp, tự động tạo phiếu nhập kho từ email, kiểm tra chất lượng đầu vào.
- Kho vận – Tồn kho: Đối chiếu kho thực tế và sổ sách kế toán, kiểm soát bằng QRCode, RFIF, kiểm soát cận date, tồn kho chậm luân chuyển, phân tích hiệu quả sử dụng vốn.
- Sản xuất: Giám sát nguyên vật liệu, tiến độ sản xuất theo ca/kế hoạch, phân tích năng suất từng công đoạn.
- Phân phối – Bán lẻ: Kết nối máy quét mã vạch, máy in hóa đơn, đồng bộ tồn kho tại từng điểm bán theo thời gian thực.
- Nhân sự – Tiền lương: Theo dõi hồ sơ, tính lương thưởng, đánh giá hiệu suất, lập kế hoạch ngân sách nhân sự.
TÍCH HỢP TRỢ LÝ TÀI CHÍNH KẾ TOÁN AI - RA MẮT 2025
AccNet ERP là một nền tảng công nghệ mở, tích hợp các giải pháp tiên tiến như:
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- Dự báo xu hướng và rủi ro tài chính: Dự báo rủi ro, xu hướng về mọi chỉ số tài chính từ lịch sử dữ liệu. Đưa ra gợi ý, hỗ trợ ra quyết định.
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- Tự động nghiệp vụ hóa đơn/chứng từ: Nhập liệu hóa đơn, kiểm tra lỗi, thiết lập lịch hạch toán chứng từ, kết xuất file, gửi mail,...
DOANH NGHIỆP ĐƯỢC GÌ KHI TRIỂN KHAI ACCNET ERP?
✅ Quản lý tài chính chủ động – Không còn “bơi trong số liệu rời rạc”
- Automate 80% of the accounting profession standards, the Ministry of Finance
- AI support phân tích báo cáo tài chính - Financial Dashboard real-time
- Đồng bộ dữ liệu real-time, mở rộng phân hệ linh hoạt & vận hành đa nền tảng
- Tích hợp ngân hàng điện tử, hóa đơn điện tử, phần mềm khác…, kết nối với hệ thống kê khai thuế HTKK
✅ Hiệu quả rõ rệt khi ứng dụng trợ lý tài chính AI
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- Thu hồi công nợ đúng hạn >95%reduce losses and bad debts
- Cut 50% aggregate time & financial analysis
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The success of ERP system of Vinamilk not only from the scale of investment, but also in innovative thinking , discipline in the operation. For business in Vietnam, the most important lesson is: let's start from the actual needs, select the right solution, perseverance in the digitization process. AccNet ERP is the initial step strategy for Vietnamese businesses want to operate, professional, financial control, transparency , closer to the model of governance as Vinamilk – but, the compact, smart , more efficient.
CONTACT INFORMATION:
- ACCOUNTING SOLUTIONS COMPREHENSIVE ACCNET ERP
- 🏢 Head office: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
- ☎️ Hotline: 0901 555 063
- 📧 Email: accnet@lacviet.com.vn
- 🌐 Website: https://accnet.vn/
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