Inventory management is not merely cargo tracking but also is vital in helping businesses optimize costs, ensure cash flow , quality control, and supplies. One important tool to accomplish this is account inventory (HTK)– the connection between import and export, inventory and actual financial statements accurate. Understanding the function and vouchers related , the role of inventory accounting will help the business improve management efficiency, reduce risks and losses , meet accounting standards according to current regulations.
1. The account in inventory accounting (TK 15x)
Account group inventory belongs to the category of short-term assets, reflecting the value is yes , the volatility of inventory according to the principle of the original price. This is an important basis for business expense tracking, financial reporting , decision making and inventory management.
Below is the system of TK 15x downloads:
TK 151 – Goods in transit
Reflects value of goods, NVL've owned business but has not yet entered the warehouse. Included are transportation, warehousing, bonded or waiting for validation. Accountants must follow in detail according to type, batch , contract economics.
TK 152 – Raw materials (NVL)
Track the price value NVL existing fluctuations increase and decrease in stock, including NVL buy or order processing. NVL is classified: NVL primary, secondary materials, fuel, supplies and replacement equipment , basic construction (CONSTRUCTION). Original price NVL purchase, including the purchase price, the tax is non-refundable cost of shipping, handling and preservation.
TK 153 – tools (CCDC)
Recorded value CCDC not enough standard of fixed assets, for example: scaffolding, formwork, packaging, rotation, office supplies. CCDC small value used will be recorded in whole to the cost; if you are using multiple states, will allocate fade into the upfront cost (TK 242).
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TK 154 – the Cost of production, unfinished business
General production costs to calculate the price of products or services, including NVL direct, direct labour, cost of used construction machines, the cost of joint production. Other expenses such as sales, management, finance, not accounted for in TK 154.
TK 155 – Finished products
Track the value , volatility of already finished products, technical standard, enter the warehouse. Product reviews according to production cost. TK 155 have TK level 2 is 1557 – Finished products real estate.
TK 156 – cargo
Recorded value of goods purchased for sale, including the cost of transportation, unloading , storage. Does not apply to the sale or items used for the production of this case, the user TK 152 or 153.
TK 157 – Goods sent for sale
Track value of goods, finished products sent to our customers, agents or deposit. Cost of storage and processing after sending out sale is charged to cost of sales.
TK 158 – commodity warehouse
Reflect fluctuations in commodities brought into the warehouse, apply for business directory invested abroad. Allows the keeping of raw materials imported which has not to pay tax.
System account this inventory is the foundation for enterprises to manage the details of each type of goods, from raw materials to finished products complete, to ensure transparency, good control , cost optimization.
2. Account management effective inventory: The note depth
Account management, inventory not merely recorded data on books. Businesses need to implement synchronization control processes, technology support , internal policies to optimize management efficiency.
Set sorting inventory clear
A warehouse can contain multiple types of NVL, CCDC, finished products or goods. Therefore, the business should be sorting the goods according to the group, code, batch production or limited use. This helps inventory accounting easily track fluctuations, identify the correct account HTK related minimize errors in the inventory.
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Control the flow of goods
Data on import, export, inventory needs to be updated in real time. When there is a difference between actual data , accounting data, enterprises need to analyze the cause: input errors, loss, damage or errors accounted for. Closely manage this helps to optimize account inventory, from which reduce costs , increase the accuracy of financial statements.
Decentralization , responsibility in inventory management
Decentralization clearly between accounting warehouse, the warehouse , the purchasing department will reduce the risk of fraud , mistake. For example: the warehouse responsible for the actual management, inventory accounting is responsible for recording , test, purchase department responsible for data entry , tracking contract. When the role coordination, account HTK always reflect the actual value.
Cost control related inventory
The costs incurred related to the warehouse as the shipping, handling, preservation or loss should be accounted for accurately into account the inventory accordingly. Business should build policies, allocation of costs, transparency, avoid status accounting error, deviation value inventory , affect financial statements.
Technology applications inventory management
In addition to books , accounting software, traditional businesses can apply technology solutions such as ERP or warehouse management software smart help:
- Monitor inventory in real time.
- Automatic allocation of costs , calculate the inventory value at maturity.
- Create alerts when inventory exceeds or lack the permitted level.
- Support inventory, fast, accurate, reducing the time manually.
This ensures your account HTK is always updating, transparent , ready to serve the financial statements or management analytics.
Benefits account manager inventory good
- Reduce loss and waste: accurate Data to help businesses detect and timely goods damaged or wrong quantity.
- Optimal working capital: Avoid excess inventory, freeing up capital to invest in other business activities.
- Decision support strategy: inventory report details to help lead a decision on import, production, or sales strategy more effective.
3. Optimization strategy, account inventory
Account management, inventory not only is the daily missions but also the long-term strategy to enhance operational efficiency , profitability. Here are strategies businesses should apply:
Apply ABC analysis for inventory
ABC analysis helps the business determine the level of importance of each group of rows based on the value consumed or the frequency of stock.
- Group A: Items are high-value, or frequently used. Tightly controlled and closely monitor.
- Group B: average Order, control moderate.
- Group C: value Goods, low, or at least use inventory periodically.
Thanks to ABC, business, optimize working capital , ensuring account inventory accurately reflect the actual value for each group.
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Building inventory policy secure
Inventory is too low, the risk of disruptions to production, while high inventory cost of capital , increase the risk of damage. Enterprises need to build inventory levels, minimum , maximum, combining historical data of import-inventory , forecasting demand, help account HTK always balance between efficacy and safety.
Periodically reviewing , collating
In addition to inventory periodically, enterprises should carry out unscheduled inspections, collated data between accounting warehouse, the warehouse management software. These activities help detect early disparity amount, deviation value, thereby adjusting accounts accurate inventory.
Application analysis report advanced
The analysis report as:
- Fluctuations in inventory by month/quarter/year
- Inventory group, lot, shelf
- The difference between the actual and books
help businesses see the effective use of capital, revolving speed goods and demand forecasting. This step is important to account management HTK become more strategic, not just administrative work.
Link inventory management with supply chain
When accounting, inventory, warehouse, purchasing , sales are closely linked in the same ERP system, enterprise:
- Minimize risks a lack of goods or excess inventory.
- Optimize the cost of transport , storage.
- Improve the accuracy of your account inventory in real time.
Training , capacity building of personnel
Accounting warehouse , the warehouse should be trained periodically on business, software , processes. Hr master the process help:
- Reduce errors in recording and accounting.
- Ensure data account HTK reliable.
- Increase effective coordination between the relevant parts.
Support tools raise
In addition to ERP software, businesses can combine the tools of goods other to account management, inventory:
- Barcode/QR code: Help track each shipment term use, import quickly. Mobile App inventory: inventory directly on your phone or tablet, reduce time , errors.
- Dashboard visualization: track inventory, expenses , fluctuations in the value in real time.
These tools help business, account management, inventory, flexible, accurate , optimized operating warehouse.
4. Accounting software , inventory management - AccNet ERP
The use of software inventory management is the effective solution to enhance productivity , accurate data. One of the popular software in Vietnam is AccNet ERP, with outstanding features:
- Manage the goods by batch number, expiry date, lot unit.
- Accounting for import, export, transfer inventory , track costs involved.
- Order management, production, finished products, raw materials.
- Automated inventory reports , instant download, inventory, fluctuations in the value of inventory.
- Integrated financial statements, Fund, Bank, Purchase/Sales Tax, fixed Assets, wages, help the business operate comprehensive.
Thanks AccNet ERP, businesses can minimize the risk a wrong number, inventory control, closely , optimize costs, thereby increasing business efficiency , transparency account inventory.
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Warehouse management account inventory is the heart of every business, production , trade. Understand the business, voucher, account, TK 15x, with the choice of accounting method , calculate the value of inventory, accordingly, will help business control costs, optimal lines , financial reporting accuracy.
The application management software warehouse as AccNet ERP is step strategy to help businesses optimize inventory management, improve operational efficiency , reduce risks. This is the comprehensive solution for businesses that are looking for tools digitized inventory management , elevate business performance.
CONTACT INFORMATION:
- ACCOUNTING SOLUTIONS COMPREHENSIVE ACCNET ERP
- 🏢 Head office: 23 Nguyen Thi huynh, Ward 8, Phu Nhuan District, ho chi minh CITY.CITY
- ☎️ Hotline: 0901 555 063
- 📧 Email: accnet@lacviet.com.vn
- 🌐 Website: https://accnet.vn/
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